Full-Time Administrative Assistant

Job Description

Job Description

Benefits:

• Dental insurance
• Flexible schedule
• Free food & snacks
• Health insurance
• Opportunity for advancement
• Paid time off
• Vision insurance

Amsalem Business Travel Wayne, NJ (In Office)

Benefits/Perks
Competitive Compensation
Paid Time Off
Career Growth Opportunities
Stable Full-Time Schedule
Health/Dental/Vision after eligibility

Job Summary
We are seeking a reliable full-time Administrative Assistant to support our travel consultants and operations team. In this role, you will help manage the office's day-to-day workflow and ensure our agents have the necessary information, organization, and communication support to serve our clients efficiently. This position goes beyond general office tasks as you will assist with client communication, documentation, and coordination related to corporate travel services. The ideal candidate is organized, detail-oriented, and comfortable working in a fast-paced office environment.

This is an in-office , long-term position . We are looking for someone seeking stability and growth.

Responsibilities
Answer incoming calls and assist or route appropriately
Support travel consultants with documentation, confirmations, and follow-ups
Communicate professionally with clients and vendors via phone and email
Monitor shared inboxes and ensure requests are addressed promptly
Assist with urgent travel changes and time-sensitive requests
Organize and maintain digital records in Google Workspace
Prepare correspondence and internal documentation
Gather data and assist with reporting
Maintain organized office procedures and workflows

Qualifications
Previous experience in administration, office support, customer service, or coordination
Strong communication and professionalism on the phone and email
Excellent organization and attention to detail
Ability to multitask and prioritize under deadlines
Comfortable learning new computer systems and processes
Reliable attendance and punctuality
Hospitality, call center, or travel industry experience
Experience handling high-volume requests
Experience with Outlook, Google Workspace, or CRM systems

Training will be provided for internal processes and systems.

Schedule
Full-time, in-office position.
Business hours: Monday Friday between 9:00 AM 9:00 PM (shift scheduled within those hours).

This role requires consistent weekly availability and is not structured for rotating student schedules.

Why Join Us?
Youll be part of a collaborative team supporting professionals and organizations with important travel needs. If you enjoy staying organized, helping people, and being part of a fast-moving office environment, this role offers an opportunity to grow into operations and travel support functions.