Special Events Coordinator

About The Org

Move for Hunger is a national non-profit organization that mobilizes transportation networks to deliver excess food to communities in need. We were founded in 2009 and have partnered with nearly 1,400 moving companies across the nation to encourage their customers to donate their food when they move. We have seen rapid expansion over the past few years within the relocation and multifamily apartment industries - with over 600,000 apartment units working with us. In addition to rescuing food during move out, Move for Hunger also organizes thousands of food drives, fundraisers, and corporate employee engagement events. We’ve recently expanded our reach to farmers, distributors, CPG and logistics companies in an effort to recover fresh food.

About The Role

Move For Hunger is seeking an organized and enthusiastic Special Events Coordinator to manage partner-level events and support the execution of special events and experiential engagements across the organization. This role is responsible for independently coordinating partner-hosted events, food drives, and corporate engagement activities while assisting the Experiential Events Manager with larger conferences, activations, and signature experiences.

The Special Events Coordinator plays a key role in ensuring partner events run smoothly, volunteers are coordinated effectively, and event logistics are handled with precision. This role will have the autonomy to manage smaller-scale partner events while contributing to the broader events strategy. This position reports to the Experiential Events Manager within the Corporate Engagement team and ultimately reports up to the Director of Corporate Engagement.

Who You Are

• Passionate about creating exceptional event experiences, with a focus on every detail that makes partners, volunteers, and participants feel welcomed, engaged, and inspired.
• Highly organized and detail-oriented, able to manage multiple events and timelines simultaneously.
• A proactive self-starter who can run projects independently while collaborating effectively with internal teams.
• Someone who enjoys the dynamic nature of live events where plans can shift and adaptability is key.
• Solutions-oriented, able to anticipate potential challenges and quickly find creative ways to keep events running smoothly.
• A strong communicator who keeps partners, vendors, and internal teams informed and aligned throughout the planning process.
• Personable and energetic, comfortable working with partners, volunteers, and event participants.
• Willing and able to travel to support events, including occasional evenings and weekends when events take place.

Event Planning & Partner Management

• Independently manage partner-hosted fundraising and engagement events across the Move For Hunger network.
• Guide partners through event planning including timelines, logistics, fundraising setup, and participant engagement.
• Serve as the primary point of contact for partners hosting food drives, packing events, and corporate engagement activations.
• Lead event committee meetings and provide partners with planning tools, assets, and logistical guidance to support recruitment and fundraising efforts.
• Coordinate event logistics including materials, shipping, transportation coordination, volunteer scheduling, and on-site setup requirements.
• Develop event planning checklists, timelines, and run-of-show documents to ensure smooth execution.
• Support the planning and execution of corporate food drives and community engagement events in coordination with food banks and transportation partners.
• Collaborate with the Marketing team to create event communications, signage, and promotional assets.
• Manage vendor relationships to secure cost-effective materials and ensure timely delivery.
• Ensure events align with Move For Hunger’s brand standards, mission messaging, and event quality expectations.

Virtual Events & Digital Engagement

• Coordinate virtual fundraising events, webinars, and digital engagement experiences.
• Manage speakers, program flow, audience engagement, and technical logistics.
• Partner with the Marketing team to promote events and maximize participation.

Event Data & Reporting

• Track event participation, fundraising results, and impact outcomes.
• Maintain accurate event records in Salesforce and internal project management systems.
• Support post-event reporting and impact tracking.

Requirements

Qualifications

• Bachelor’s degree in nonprofit management, event management, communications, hospitality, or related field (or equivalent experience).
• 1–3 years of experience in event coordination, nonprofit programs, or partnership engagement.
• Strong organizational and project management skills.
• Excellent written and verbal communication skills.
• Experience coordinating events, logistics, or volunteer programs.
• Willingness to travel nationally 20–30% for events and conferences.

Working Conditions

• Fully remote (U.S.-based), core hours Monday–Friday 9 AM–5 PM ET.
• Frequent travel required for conferences, partner events, and activations.
• Occasional evenings and weekends during major events.
• Ability to lift up to 40 lbs. for event materials and setup.

Benefits

Compensation & Benefits

• Salary: $50,000 base + performance-based bonus opportunity
• Comprehensive benefits package: Medical, Dental, Vision, Life, Retirement
• Open vacation policy
• Professional development support and growth opportunities within Partnerships, Development, and Experiential Marketing