Administrative Assistant (2) - Housing Division- Newark & Jersey City

Catholic Charities of the Archdiocese of Newark is one of New Jersey’s largest non-profit social service agencies with programs and facilities serving Bergen, Essex, Hudson, and Union counties.

We are currently seeking 2 Full-Time Administrative Assistants for our Newark & Jersey City shelter locations. We need one at each location

Schedule:  M-F 9AM-5PM

Job Requirements

• High school diploma required; Associate’s or Bachelor’s degree preferred
• Minimum 2 years of administrative assistant, office coordination, or clerical experience required
• Prior experience in a nonprofit, social services, shelter, healthcare, behavioral health, or fast-paced human services environment strongly preferred
• Strong proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams
• Ability to maintain accurate records, track documentation, and manage multiple priorities simultaneously
• Excellent organizational, time management, and follow-up skills
• Strong written and verbal communication skills
• Ability to handle confidential and sensitive information with professionalism and discretion
• Comfortable working in a fast-paced environment with frequent interruptions and changing priorities
• Ability to interact professionally with staff, clients, vendors, and community partners
• Experience answering multi-line phones, scheduling appointments/meetings, and supporting multiple team members preferred
• Ability to take meeting notes and prepare professional correspondence and reports
• Must be dependable, detail-oriented, proactive, and able to work independently with minimal supervision

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Internal Applicants:

Please be advised that current employees applying to open positions within the Agency are required to fill out an Agency Internal Job Application Form which is available for download to all employees on HR's public folders in Outlook. Please forward the completed form to HR via email to the agency email address indicated at the end of the application form.

Agency Mission:

In response to the Gospel of Jesus Christ, Catholic Charities, as a ministry of the Archdiocese of Newark, serves the poor and marginalized and advocates for their needs in order to promote the inherent dignity and worth of all people without regard to race, religion, or culture.