Accounts Receivable Administrator

Job Description

Job Description

We are looking for an Accounts Receivable Administrator to support billing and revenue operations for an automotive organization in Ocean County, New Jersey. This Long-term Contract position focuses on accurate invoicing, shipping confirmation, and accounts receivable support while working closely with internal teams to keep transactions current and well documented. The ideal candidate is organized, detail-oriented, and comfortable handling billing systems, payment activity, and issue resolution in a fast-paced environment.

Responsibilities:

• Process customer invoices and confirm shipment activity using factory-provided advanced shipping information.

• Review billing entries for completeness and accuracy to help ensure timely revenue recording and minimize errors.

• Partner with factory and internal operations teams to investigate missing details, resolve data discrepancies, and prevent billing delays.

• Provide additional invoicing support as business needs require.

• Assist with applying customer payments and reconciling receipts against open accounts.

• Address questions related to billing status, account activity, and receivable balances from internal and external stakeholders.

• Maintain organized and accurate records of invoicing, payment transactions, and account updates.

• Recognize exceptions in shipping or billing information and escalate concerns promptly to the appropriate team members.

• At least 2 years of experience in billing, shipping administration, accounts receivable, or a closely related function.

• High school diploma required; additional college coursework is preferred.

• Working knowledge of accounts receivable processes, including payment application and account reconciliation.

• Strong data entry accuracy and attention to detail when handling financial and shipping information.

• Clear communication skills with the ability to coordinate effectively across operations, shipping, and finance teams.

• Ability to work independently, manage priorities, and remain flexible in a team-oriented environment.