Office Administrator

Job Description

Job Description

Summary:
We are seeking a proactive and reliable Part-Time Remote Office Assistant to assist with administrative tasks, customer service, and scheduling. The ideal candidate must be fluent in both English and Spanish to communicate effectively with our diverse clientele and team members.

Key Responsibilities:

• Handle inbound and outbound customer communications via phone, email, and chat in both English and Spanish.
• Schedule appointments, coordinate job timelines, and update calendars.
• Assist with data entry, document management, and maintaining organized records.
• Process invoices, purchase orders, and assist with light bookkeeping tasks.
• Support the sales and project management teams with administrative tasks as needed.
• Follow up with clients regarding project updates, payments, and service inquiries.
• Manage correspondence and draft emails or reports as needed.
• Perform other remote administrative duties as assigned.

Requirements:

• Fluency in both English and Spanish (written and spoken) is required.
• Prior experience in an administrative, office assistant, or customer service role.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace.
• Ability to learn and work with industry-specific software (training provided).
• Excellent communication and problem-solving skills.
• Self-motivated with the ability to work independently and manage time effectively.
• Reliable internet connection and a quiet workspace.

Preferred Qualifications:

• Experience in the construction or remodeling industry is a plus.
• Ability to learn a construction management software (JobTread)
• Familiarity with scheduling software or CRM tools.
• Basic knowledge of bookkeeping software (QuickBooks or similar) is a plus.

Work Hours & Compensation:

• Part-time position (approximately 20 hours per week, flexible schedule).
• Competitive hourly pay based on experience.
• Remote work opportunity with potential for growth within the company.

How to Apply:
If you are a highly organized and bilingual professional looking for a flexible remote position, we’d love to hear from you! Please submit your resume.