Bookkeeper POST NUMBER: 480961

Bookkeeper

Location: Parsippany, NJ (Fully On-Site)

We are seeking a detail-oriented and proactive Bookkeeper to join a growing organization in the Parsippany area. This role will support the accounting operations of both the parent company and several subsidiaries, offering the opportunity to make an immediate impact while helping improve and streamline financial processes.

The ideal candidate is a QuickBooks expert who enjoys working in a hands-on environment and finding ways to automate and improve accounting workflows.

Key Responsibilities

• Manage Accounts Payable and Accounts Receivable functions
• Process invoices, payments, deposits, and account reconciliations
• Support bookkeeping activities for multiple entities and subsidiaries
• Generate and export invoices through QuickBooks
• Assist with month-end accounting activities and reporting
• Identify opportunities to automate manual billing and accounting processes
• Maintain accurate financial records and ensure timely processing of transactions
• Collaborate with internal stakeholders to improve efficiency and workflow

Qualifications

• 3 years of bookkeeping or accounting experience
• Strong experience with QuickBooks required
• Experience with both QuickBooks Desktop and QuickBooks Online strongly preferred
• Solid understanding of AP, AR, reconciliations, and general bookkeeping principles
• Ability to manage multiple entities and priorities simultaneously
• Strong attention to detail and organizational skills
• Process improvement and automation mindset highly desired

Schedule & Benefits

• Fully on-site position
• Flexible schedule options:
  • 7:00 AM – 3:00 PM
  • 8:00 AM – 4:00 PM
  • 9:00 AM – 5:00 PM
• Potential for limited remote flexibility after successful onboarding and establishment in the role
• Comprehensive benefits package upon permanent hire, including:
  • Health Insurance
  • 401(k) Plan
  • Profit Sharing Program

This is an excellent opportunity for a bookkeeping professional who enjoys improving processes, working independently, and being a key contributor within a growing organization.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.