Senior Administrative Assistant (Construction)

iSoftTek Solutions Inc
Voorhees, NJ

The Administrative Professional will take the lead role in performing administrative tasks for office staff while coordinating activities within the engineering department. Interacts with the clients and staff to assist in the execution of objectives in a timely and efficient manner.

Requirements

  • Implement and maintain construction administration project controls, including shop drawings, RFI logs, etc.
  • Prepare AIA contracts and proposal letters
  • Assist with specifications editing and formatting
  • Prepare transmittals
  • Assist in technical, administrative tasks such as data entry, logging shop drawings and requests for information etc.
  • Prepare and submit department billing review reports, invoicing, and expenses per accounting requirements
  • Create, format, prepare and proof-read documents for reports and other department documents
  • Assist in day-to-day activities, including coordinating and managing meetings, department schedules, vacation schedules, travel arrangements, and other general office duties.
  • Provide project scheduling support
  • Provide administrative and clerical support as directed
  • All other duties as assigned

EDUCATION AND EXPERIENCE

  • Associate’s degree (preferred)

  • 5 to 7 years administrative experience, with experience in AEC (architect, construction or engineering) strongly preferred

  • Expertise in Microsoft Office, PowerPoint, Excel and Word

  • Strong organizational skills

  • Technical writing skills

  • Ability to work in fast-paced environment, multi-task and meet multiple deadlines

Benefits

  • Competitive base salary and bonus potential
  • Medical, dental, life, and short/long-term disability insurance
  • Generous 401(k) match
  • Generous vacation
  • Generous Paid Time Off (PTO)
  • Paid company holidays
  • Summer hours half day Fridays
  • Flexible hours
  • Employee development and growth opportunities
Posted 2025-05-03

Recommended Jobs

PROJECT MANAGER

VISEO - Spain
New Jersey

VISEO is a global digital and business consulting company that assists its clients with their transformation journeys using advanced technology and industry expertise. We aim to make or clients’ dig…

View Details
Posted 2026-01-29

Housing Navigator - NTH

Catholic Charities of the Archdiocese of Newark
Newark, NJ

Catholic Charities of the Archdiocese of Newark is one of New Jersey’s largest non-profit social service agencies with programs and facilities serving Bergen, Essex, Hudson, and Union counties. We…

View Details
Posted 2026-01-06

Director of Development, Rutgers School of Public Health

Rutgers University Foundation
New Brunswick, NJ

Reporting to the Executive Director of Development (EDOD), the Director of Development (DOD) will support the School of Public Health in New Brunswick, Piscataway, and Newark. The DOD will focus on bu…

View Details
Posted 2026-02-04

Litigated Claims Specialist (General Liability)

Zurich
Parsippany, NJ

At Zurich North America, we are seeking a Litigated Claims Specialist to join our high-performing Commercial General Liability team. If you're passionate about resolving complex issues, collaborating …

View Details
Posted 2026-01-23

Technical Project Management Intern

Veolia
Paramus, NJ

Company Description Veolia in North America is the top-ranked environmental company in the United States for three consecutive years, and the country’s largest private water operator and technol…

View Details
Posted 2026-02-20

Packaging Operator

System One
Lakewood, NJ

Job Title: Packaging Operator Location: Lakewood, New Jersey Type: Contract To Hire Compensation: $22.50/hr. Will train on 1st shift 2-3 weeks Contractor Work Model: Onsite Hours: 3:…

View Details
Posted 2026-02-27

Veterinary Assistant

Princeton Animal Hospital & Carnegie Cat Clinic
Princeton, NJ

We are seeking a dedicated, compassionate, dependable, enthusiastic professional to join our highly qualified team as a full-time veterinary assistant, looking to expand and develop your career! Ou…

View Details
Posted 2026-02-28

Invoicing Specialist

ProAutomated Inc.
Swedesboro, NJ

Invoicing Specialist People Department Location: Hybrid (in-office 3 days a week in New Castle, DE) FLSA: Exempt Salary Range: $58,000–$62,000 Start date:  Early to mid April 2026 Repo…

View Details
Posted 2026-02-13

Opportunity to Work at One of New Jerseys Largest Medical Facilities

MedSource Consultants
Seaside Heights, NJ

(Physician/MD qualifications required) *Located 1 1/2 hrs South of NYC, 1 hr North of Atlantic City and 10 minutes from the Atlantic Ocean. *They need a Psychiatrist to provide services at this 100 …

View Details
Posted 2026-01-19

Packaging Machine Operator

StaffManagement
Monroe Township, NJ

Staff Management Group is seeking a Packaging Machine Operator for our client in Jamesburg, NJ. Please read the ENTIRE job description and ALL of the job requirements BEFORE applying for this p…

View Details
Posted 2026-01-22