Senior Administrative Assistant (Construction)

The Administrative Professional will take the lead role in performing administrative tasks for office staff while coordinating activities within the engineering department. Interacts with the clients and staff to assist in the execution of objectives in a timely and efficient manner.

Requirements

• Implement and maintain construction administration project controls, including shop drawings, RFI logs, etc.
• Prepare AIA contracts and proposal letters
• Assist with specifications editing and formatting
• Prepare transmittals
• Assist in technical, administrative tasks such as data entry, logging shop drawings and requests for information etc.
• Prepare and submit department billing review reports, invoicing, and expenses per accounting requirements
• Create, format, prepare and proof-read documents for reports and other department documents
• Assist in day-to-day activities, including coordinating and managing meetings, department schedules, vacation schedules, travel arrangements, and other general office duties.
• Provide project scheduling support
• Provide administrative and clerical support as directed
• All other duties as assigned

EDUCATION AND EXPERIENCE

• Associate’s degree (preferred)

• 5 to 7 years administrative experience, with experience in AEC (architect, construction or engineering) strongly preferred

• Expertise in Microsoft Office, PowerPoint, Excel and Word

• Strong organizational skills

• Technical writing skills

• Ability to work in fast-paced environment, multi-task and meet multiple deadlines

Benefits

• Competitive base salary and bonus potential
• Medical, dental, life, and short/long-term disability insurance
• Generous 401(k) match
• Generous vacation
• Generous Paid Time Off (PTO)
• Paid company holidays
• Summer hours half day Fridays
• Flexible hours
• Employee development and growth opportunities