Invoicing Specialist

Invoicing Specialist

People Department
Location: Hybrid (in-office 3 days a week in New Castle, DE)
FLSA: Exempt
Salary Range: $58,000–$62,000
Start date: Early to mid April 2026
Reports To: People & Culture Manager

Overview

Do you pride yourself on your attention to detail, planning skills, and accomplishing tasks on your to-do list? If yes, you may be a great fit for this position!

ProAutomated is looking for an Invoicing Specialist to handle a variety of tasks including, but not limited to: invoicing, expenses, financial audit, and data entry to support our team of 150+ field engineers. Additionally, this position includes support for our office services and company assets. This is a Monday-Friday full-time position with a combination of work-from-home hours, as well as in-office hours in Christiana, Delaware. Training will be fully conducted in-office.

What you will be doing

• Process time and expense submissions daily with a high level of accuracy

• Ensure timely and accurate invoicing using financial data and Google Sheets

• Support the Invoicing Department by maintaining organized, reliable invoicing records

• Work toward increased autonomy and ownership of invoicing systems and processes

• Make informed decisions that reflect company values and a strong sense of fairness

• Adhere to a strict code of ethics and maintain high standards of integrity

• Stay proactive and engaged in managing responsibilities and deadlines

• Demonstrate flexibility and a willingness to support business growth as needed

About us

ProAutomated is a progressive, fast-growing company breaking into new industries across many technologies. We have a team of 150+ engineers spread across the country who perform automation services, and our Invoicing and Operations teams are the people behind the curtain, making it all work!

We focus on a commitment to caring for each other, fostering a fun and positive work environment and sense of community, and providing our team members with the autonomy to take ownership and pride in their work. We strive to be *the best* place to work, and we constantly look to provide opportunities and enrich the lives of our team members.

Offering:

• Paid training
• $21-25 per hour based on education and experience
• Growth Opportunities
• Benefits include health, dental, vision, 401K and more.
• Estimated hours per week: 40
• Laptop and company phone provided
• Team bonding events / holiday parties / company retreat
• Catastrophe Fund to aid ProAutomated employees impacted by major events

Candidate requirements:

• 2 years of financial experience in an office setting required
• Experience with Microsoft Office software suite & Google systems
• Excellent written and verbal communication skills
• Flexible and able to adapt to changes in tasks as necessary. We are a growing company!
• Honest, diligent and accurate
• Must be authorized to work in the US for US positions
• Strong attention to detail and organizational skills
• Strong analytical and problem-solving skills