Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk to join a real estate organization in Montclair, New Jersey in a contract capacity with the potential for a permanent position. This position supports construction and development accounting by ensuring invoices, payment documentation, and vendor records are handled accurately and on schedule. The ideal candidate will be comfortable working across departments, responding to payment inquiries, and maintaining strong attention to detail in a fast-paced environment.

Responsibilities:
• Review invoices, payment packets, employee reimbursements, credit card charges, and check requests for accuracy, required documentation, and proper approvals within established timelines.
• Partner with construction operations, project leadership, coordinators, field teams, and corporate staff to investigate and resolve accounts payable discrepancies, including items managed through Procore.
• Prepare, issue, and distribute checks for multiple entities, and complete daily Positive Pay reporting for uploaded bank records.
• Maintain weekly cash tracking for accounts payable activity and provide updates to construction accounting leadership for check run planning.
• Administer online bill payment activity through the bank platform, including setting up new payees, entering payment details, and coordinating review prior to release.
• Respond to vendor and employee questions by researching invoice status, reviewing aged items, obtaining backup documentation, and following issues through to resolution.
• Support year-end and periodic accounting needs by assisting with 1099 preparation, reimbursement packages, audit support materials, and insurance-related documentation for projects.
• Prepare recurring status updates, coordinate occasional banking errands such as deposits or certified checks, and help manage departmental supply orders and other administrative accounting tasks.• Experience in accounts payable, including invoice review, coding, payment processing, and check run support.
• Familiarity with construction accounting environments and documentation such as purchase orders, lien releases, insurance certificates, and AIA-related forms.
• Ability to identify errors, verify supporting paperwork, and maintain accuracy across high-volume transactions.
• Comfortable communicating with vendors, project teams, and internal stakeholders to resolve payment issues efficiently.
• Proficiency with accounting systems, online banking tools, spreadsheets, and Microsoft Office applications.
• Strong organizational skills with the ability to manage deadlines, recurring reporting, and multiple priorities at once.
• Detail-oriented written and verbal communication skills for handling inquiries, preparing updates, and supporting cross-functional coordination.