Human Resources Assistant

Duties

• Handles incoming calls for the HR department
• Maintains ongoing communication with candidates
• Set up interviews and follow up calls
• Facilitates training via Alchemy. New hire orientation, 30/60/90 and annual
• Maintains training records and communicates upcoming training to upper management
• Occasional support with visitor check-in and facility registration
• Prepares all new hires folders personal, medical, and payroll
• Maintains accurate and organized employee files (active/terminated) with strong attention to detail.
• Weekly data entry for company’s attendance policy
• Manages document handling, including photocopying, mailing, scanning, and emailing
• Submits background check requests and prepares documentation for pre-employment clearance
• Supports the employee offboarding process
• Provides guidance regarding company policies and documentation requirements
• Supports distribution of benefit packages including medical, life insurance, and retirement
• Performs HRIS data entry and updates locker, parking and Alchemy system records on a regular basis
• Strictly upholds confidentiality standards in both interactions and data management
• Performs other related duties as assigned

Supervisory Responsibilities:
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This position has no supervisory responsibilities

Qualifications

• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Working understanding of human resources principles, practices and procedures
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function effectively in a high-paced and at times challenging environment
• Excellent organizational skills and attention to detail
• Bilingual (Spanish) required

Education / Training

• High School Diploma or equivalent
• Proficient with Microsoft Office Suites, Outlook, Excel, Google Meets, Zoom and related software
• ADP workforce experience preferred

Related Experience/Requirements

• 2 +years’ experience in Human Resources and/or administration

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to step, climb, balance, squat, kneel, bend and reach above shoulders as needed. At times must be able to lift up to 10 pounds.

Full-Time $25.00-$27.00

***EOE Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Protected Veteran/Disability Status***

Excellent BenefitsCompetitive Wages
401k with Employer Match
Medical Coverage & Prescription Plan
Dental Plan
Life Insurance
Vision Insurance
Paid Time Off
Holiday Pay
Tuition Reimbursement