Personnel Services Assistant

Job Description

Job Description

POSITION SUMMARY

Porzio, Bromberg & Newman seeks a detail-oriented and proactive Personnel Services Assistant to join our dynamic Human Resources team. This vital role supports a wide range of HR functions, including benefits administration, employee relations, training coordination, performance management, onboarding, policy implementation, payroll processing, recruitment, and ensuring compliance with employment laws. The ideal candidate will be a collaborative team player with strong organizational skills and a passion for delivering exceptional internal service across all levels of the organization.

ESSENTIAL FUNCTIONS

1. Assist with the coordination of new hire orientation, including but not limited to: preparation of orientation schedules, preparation of new hire packets, preparation of orientation materials, and touring new employees.
2. Assist with recruitment functions including job posting, interview coordination, background and conflict checks.
3. Assist with coordination and planning of internal firm functions.
4. Assist with performance evaluation program for attorneys, paralegals, secretaries and administrative support personnel.
5. Assist with payroll functions.
6. Assist with administration of employee benefit programs, such as EAP, Credit Union, 401(k) Profit Sharing plan, etc.
7. Maintain Interaction with new employee contact information.
8. Assist with special projects.
9. Provide reception coverage as needed.
10. Open and distribute mail.
11. Filing and file maintenance.

OTHER RESPONSIBILITIES

In addition to the above specific areas or responsibility, the position of Personnel Services Assistant is diversified and will also include job-related tasks as determined and/or assigned.

EDUCATION, EXPERIENCE AND SKILLS REQUIRED

1. Bachelor’s degree required.
2. Strong written, oral communication, interpersonal and leadership skills.
3. Strong organizational and math skills; strong MS Word, Excel, Outlook and PowerPoint skills.
4. Ability to use office equipment, such as computer, copier, calculator, fax machine and multi-extension telephone.
5. Flexibility in daily work schedule to meet firm’s needs during periods of heavy workload.
6. A valid driver’s license or ability to transport oneself to off-site meeting locations independently of mass transit, if necessary.
7. Exposure to personal information requires the ability to maintain confidentiality and to exhibit discretion and sound judgment.

We are committed to building a workplace where everyone feels valued, heard, and empowered to thrive. Join us in shaping a future where talent, growth, and inclusion go hand in hand. We are an equal opportunity employer - women and minorities are encouraged to apply.