Bookkeeper

Job Description

Job Description

We are looking for a detail-oriented Bookkeeper to support financial operations for an education-focused organization in Monmouth County, New Jersey. This position is ideal for someone who can manage recurring accounting tasks accurately while maintaining strong working relationships with school districts, staff, and external partners. The role will oversee billing, payment processing, recordkeeping, and reporting activities, with a focus on consistency, confidentiality, and reliable financial support.

Responsibilities:

• Manage day-to-day bookkeeping activities in alignment with established accounting practices and organizational procedures.

• Create and send monthly billings, ensuring invoices are accurate and delivered on schedule.

• Prepare agreements and maintain supporting documentation for billing and payment records.

• Work closely with administrative staff to keep data current and properly reflected in financial records.

• Record incoming payments, apply funds to the correct accounts, and investigate payment differences promptly.

• Support purchase order and voucher processing for transactions and related financial documentation.

• Produce financial summaries, accounting statements, and other reports requested by leadership or stakeholders.

• Prepare daily bank deposits, maintain organized files, and use QuickBooks to preserve accurate and confidential financial records.

• 2+ years of experience in bookkeeping or a similar accounting support role.

• Hands-on experience with QuickBooks and general computerized accounting systems.

• Working knowledge of accounts payable, purchasing, and payroll.

• Strong organizational skills with the ability to manage multiple priorities efficiently and accurately.

• Effective communication and interpersonal skills for working with school districts, staff, and auditors.

• Demonstrated customer service mindset and the ability to handle sensitive information with discretion and confidentiality.