House Manager & Family Assistant

Job Title: House Manager & Family Assistant

Location: Montclair, NJ 07042

Employment Type: Part-time (20-25 hours/week, 20 hours guaranteed)

Schedule: Flexible with afternoon availability. Occasional evening babysitting (1-2 date nights/month).

Compensation: $30–35/hour

Start Date: ASAP

Requirements:

• Maintain a smoke-free environment
• Up-to-date general vaccinations
• Comfortable in a cat-friendly home
• Reliable transportation required (mileage reimbursement provided for errands or school drop-off/pick-up).

About Our Family

We're a lively family in Montclair, NJ, balancing work, school, and everything in between with a good dose of humor and creativity. With both parents managing busy careers and a bustling household, we cherish the time we get to spend together and prioritize those moments that truly matter. We've got two kids, one in elementary and the other in middle school, and both are involved in their own activities, so staying on top of schedules is key. And of course, our two friendly cats keep things interesting and add some extra personality to our home.

Our goal is to keep things calm and welcoming, creating an environment where everyone can thrive and feel supported, whether that's through managing the day-to-day tasks, keeping up with appointments, or simply enjoying time together as a family.

We believe in inclusivity, open-mindedness, and personal growth. Empathy, kindness, and community are important to us, and we're looking for someone who shares these values. You'll be someone who blends seamlessly into our household, managing tasks independently while staying tuned in to the family's needs. We're all about being proactive, taking ownership, and always looking for ways to improve systems to keep life running smoothly.

While we're goal-oriented and professional, we also know how important it is to create space for those fun family moments and maintain strong connections. We're looking for someone who can help bring an extra layer of ease to our lives so we can focus on what really matters and have more time for the good stuff.

Who You Are / What We're Looking For

We're looking for someone who's organized, efficient, and ready to take ownership of a variety of tasks in our busy but fun household. While the job description covers a lot of ground, the heart of this role revolves around three main things: keeping the house running smoothly with a daily reset, prepping meals, and managing key administrative tasks. These are the everyday essentials that will set the tone and rhythm of the role, helping keep everything on track.

But it's not all about routine. There will also be plenty of flexibility and the chance to take on a range of ad hoc tasks that might require a little extra initiative and creativity. The ideal candidate will embrace the variety of these responsibilities without feeling overwhelmed and be able to manage their time effectively in a way that makes everything feel manageable.

We love someone who thinks outside the box, whether it's coming up with new ways to organize, finding systems that work better, or bringing fresh ideas to keep things running smoothly. We're looking for someone who takes pride in their work and will dive in and get things done without needing constant direction. Above all, we want you to feel like part of the family, bringing warmth, empathy, and positive energy to the home, knowing when to engage and when to quietly work your magic behind the scenes.

Key Responsibilities

Household Organization & Maintenance

• Maintain and improve household organization systems (closets, storage, pantry, toys)
• Reset and tidy rooms daily; maintain overall neatness, ensure home is prepped for cleaning services
• Load/unload dishwasher, wipe surfaces, vacuum high traffic areas
• Oversee household schedules and calendars
• Prepare and coordinate donation drop offs and pick ups
• Support packing/unpacking for travel or seasonal transitions
• Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, landscapers)
• Maintain indoor plants

Meal Planning & Preparation

• Plan and prep healthy meals/snacks for adults and kids
• Plan and prep kids breakfasts and school lunches 5x week
• Lunch salad prep (3-4x weekly)
• Prep weekly meals (3-4x weekly)
• Shop for groceries and meal-related items
• Follow dietary needs and family preferences (thoughtful produce picker)
• Clean kitchen post-prep and manage kitchen tidiness

Administrative & Personal Assistant Support

• Help with travel planning, reservations, scheduling, and logistics
• Manage family calendars and reminders
• Handle basic ad hoc bill pay and associated reminders; sorting the mail and flagging important items
• Assist with coordination of appointments and reminders

Inventory Management & Errands

• Track and restock pantry, fridge, toiletries, household supplies
• Create and manage running household supply lists
• Coordinate and manage household orders (Amazon, Costco, Target, etc.)
• Run errands: grocery shopping, returns, dry cleaning, gift shopping
• Handle package pickup, mail sorting, and deliveries

Laundry & Linen Care

• Wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels)
• Manage linens: refresh towels, restock essentials
• Keep laundry areas tidy and well-stocked with supplies
• Handle special care for delicates or uniforms

Pet Care

• Feed cats; change food and water
• Schedule and coordinate vet
• Administer medications, if required
• Keep pet supplies stocked and organized
• Occasional overnight stays with cats

Vendor & Property Oversight

• Occasionally schedule and supervise service providers (cleaners, contractors, landscapers)
• Research and coordinate repairs, maintenance, and quotes
• Manage routine upkeep across one properties

Family Support & Child Assistance

• Assist with school/activity pick-ups or drop-offs
• Light supervision, playtime, homework help as needed and back-up childcare
• Help with child-related laundry or errands

Deep Cleaning & Special Projects

• Tackle occasional deep cleans (fridge, oven, etc.)
• Clean humidifiers, and air purifiers monthly

How to Apply

Please submit:

• A short intro letter explaining why you'd be a great fit for this role
• An updated resume
• Three professional references with contact information

This role requires a background check.

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