Senior Staff Accountant

Job Description

Job Description

JOB SUMMARY:

The Senior Staff Accountant plays a key role in maintaining accurate and timely financial record, managing the general ledger, and ensuring the integrity of financial reporting. Assist in the month-end and year-end close processes, support audits, and provide detailed reconciliations and financial analysis. This role will also have a strong collaborative component, working closely with Human Resources and our pension and payroll partners (ADP and our pension administrator) to ensure proper accounting and reconciliation of benefit-related transactions.

QUALIFICATIONS:

• Bachelor's degree in Accounting, Finance, or related field required. • CPA or CMA preferred but not required. • Minimum 5 years of progressive accounting experience (nonprofit or healthcare industry experience a plus). • Strong knowledge of GAAP and standard accounting practices. • Proficiency in QuickBooks, ADP, Excel, and related accounting software (McLeod experience a plus). • Proven experience reconciling payroll, benefits, and pension accounts. • Excellent analytical, organizational, and problem-solving skills. • Strong communication skills and ability to work collaboratively with other departments. • High attention to detail and accuracy.

RESPONSIBILITIES:

General Accounting and Financial Reporting

• Maintain and manage all aspects of the general ledger, ensuring entries are accurate and comply with GAAP.
• Prepare and analyze monthly, quarterly, and annual financial statements.
• Perform bank reconciliations, journal entries, and other closing activities.
• Monitor daily banking activity and make required cash transfers.
• Assist in the month-end and year-end close processes and ensure timely completion of all related tasks.
• Support the annual audit process by preparing schedules, providing documentation, and responding to auditor inquiries.
• Assist in preparing consolidated financial reports and management analysis.

Payroll, Pension, and Benefits Reconciliation

• Work with ADP to reconcile payroll withholdings and employer contributions for the organization's pension plan. • Interface with the pension company to confirm contribution accuracy and resolve discrepancies. • Collaborate with Human Resources to address ongoing issues related to health insurance and pension withholdings. • Verify accuracy of payroll-related expense entries and remittances. • Ensure timely submission and reconciliation of 401(k)/pension contributions and related filings.

Accounts Payable, Receivable, and Compliance

• Oversee and perform reconciliations of key A/P and A/R accounts. • Review vendor invoices and ensure timely, accurate payments. • Monitor customer billings and assist in collections when needed. • Support annual 1099 preparation and tax filings in coordination with outside professionals. • Ensure all required state and regulatory filings are completed accurately and on time. • Assist with the annual review of business and health insurance policies.

Process Improvement and Internal Support

• Identify opportunities to improve accounting procedures and strengthen internal controls. • Work closely with the Controller to implement best practices and streamline workflows. • Support special projects as assigned by the Controller or CFO.