Administrative Assistant, Women's Health Center

Job Title: Administrative Assistant

Location: Landmark Medical Arts Bldg

Department Name: Women's Health Center

Req #: 0000216231

Status: Hourly

Shift: Day

Pay Range: $20.40 - $26.50 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Overview:

The Administrative Assistant plays a crucial role in supporting office operations by handling a variety of administrative tasks. The position ensures efficient workflow, effective communication, and organized office systems. Responsibilities include managing daily office functions, coordinating schedules, preparing documents, assisting with projects, and providing support to management.

Requirements:

Required:

• High school diploma or equivalent required

Preferred:

• Medical terminology preferred
• Prior experience in a hospital or doctor’s office setting is preferred.
• Ability to manage multiple priorities, communicate effectively, and ensure accuracy in documents and scheduling

Scheduling Requirements:

• Shift- 8:00am-4:30pm
• Monday-Friday
• Full Time-Day

Essential Functions:

• Greet and assist visitors, ensuring positive interactions and professional representation
• Handle calls, emails, correspondence, and direct inquiries appropriately
• Draft, edit, and format reports, presentations, and other professional materials
• Maintain filing systems, order supplies, and manage day-to-day operations
• Occasionally support special projects, ensuring deadlines are met
• Manage calendars, schedule meetings/appointments, and arrange travel
• Administrative Assistants provide support to management by assisting with various tasks, such as data entry, assisting

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our employees are at the heart of everything we do. Driven by our Total Wellbeing promise, our market-competitive offerings include comprehensive benefits and resources to support our employees’ physical, emotional, financial, personal, career, and community wellbeing.

These benefits and resources include, but are not limited to:

• Paid Time Off including Vacation, Holidays, and Sick Time
• Retirement Plans
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Disability and Life Insurance
• Paid Parental Leave
• Tuition Reimbursement
• Student Loan Planning Support
• Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Community and Volunteer Opportunities
• Discounts Through our Partners such as NJ Devils, NJ PAC, and Verizon ….and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

RWJBarnabas Health is an Equal Opportunity Employer