HR Assistant

Job Title: HR Assistant

Location: SBC Corporation

Department Name: HR Mobile Health

Req #: 0000232746

Status: Hourly

Shift: Day

Pay Range: $19.72 - $27.85 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Summary

Under the direct supervision of the Human Resources Manager the human resource assistant is responsible for the administrative support of day-to-day human resource operations.

Expectations, Duties and Responsibilities

• Answer incoming calls and provide frontline support for the Human Resources department.
• Perform HRIS data entry and maintain accurate and up to date personnel files.
• Assist employees and supervisors with basic interpretation and clarification of HR policies and procedures.
• Support new employee onboarding, including preparation for and facilitation of HR s portion of orientation.
• Prepare and distribute offer letters to applicants as directed by the Recruitment Team.
• Track and follow up on pre employment requirements to ensure timely completion and successful clearance (eg. drug screening, HPE results).
• Issues pre employment drug screen authorization forms to all new hires in accordance with company procedures.
• Serve as the primary point of contact for all new hires throughout the onboarding process.
• Review background checks and motor vehicle reports for all new employees.
• Monitor Paylocity onboarding packets to ensure all required tasks are completed prior to orientation.
• Complete I 9 employment eligibility verifications within Paylocity.
• Prepare, compile, and distribute the weekly orientation attendee list to ensure all relevant departments are informed in advance.
• Submit new field employees to Complicore for approval and follow up on any missing documentation or certifications required for approval.
• Maintain confidential personnel records and ensure proper documentation of personnel actions.
• Assist the HR Manager with departmental projects and initiatives as assigned.
• Enter new hire data into systems including ePro, Paylocity, Street Eagle, emsCharts, and WAWA.
• Issue ePro and emsCharts usernames and passwords for new employees.
• Record and track employee certifications in ePro, and update certification information in ePro and Complicore for compliance purposes.
• Conducts exit interviews with employees upon receipt of their resignation.
• Perform other related duties as assigned to support the HR team and organizational needs.

Knowledge, Skills, and Qualifications

Communication

Critical Evaluation

Relationship Management

Ethical Practice

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools or controls, and reach with hands and arms.

The employee is frequently required to stand, talk and hear.

Position Type and Expected Hours of Work

This is a full time, hybrid position, Standard work hours are Monday through Friday, from 8:00 am to 4:30 pm

Travel

Local travel to various worksites maybe required

Education and Experience

• High school diploma required; Associates degree strongly preferred
• Previous HR experience strongly desired.
• Experience with Paylocity system and MS office highly desired.
• Previous experience working in a Human Resources role.
• SHRM Certified Professional (SHRM CP) credential preferred, but not required.

Benefits and Perks:

At RWJBarnabas Health, our employees are at the heart of everything we do. Driven by our Total Wellbeing promise, our market-competitive offerings include comprehensive benefits and resources to support our employees’ physical, emotional, financial, personal, career, and community wellbeing. These benefits and resources include, but are not limited to:

Paid Time Off including Vacation, Holidays, and Sick Time
Retirement Plans
Medical and Prescription Drug Insurance
Dental and Vision Insurance
Disability and Life Insurance
Paid Parental Leave
Tuition Reimbursement
Student Loan Planning Support
Flexible Spending Accounts
Wellness Programs
Voluntary Benefits (e.g., Pet Insurance)
Community and Volunteer Opportunities
Discounts Through our Partners such as NJ Devils, NJ PAC, and Verizon
….and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer
#LI-SK1

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

RWJBarnabas Health is an Equal Opportunity Employer