Secretary

Job Description

Job Description

Description:

The essential functions of this position include, but are not limited to, the following.

· Provide administrative support to management team.

· Assist managers with administrative tasks and paperwork.

· Schedule, arrange, and coordinate onsite and offsite meetings, including company sponsored events.

· Record, transcribe, and distribute minutes of meetings.

· Set up and coordinate all travel arrangements including transportation, hotel, and reservations for meetings, conferences, seminars, etc.

· Answer and manage incoming calls.

· Prepare, edit, and distribute correspondence, communications, presentations, and other documents.

· Prepare and submit expense reports.

· Liaise with internal staff at all levels.

· Maintain regular and punctual attendance.

· Work overtime as assigned.

· Ability to work cooperatively with others.

· Comply with all company policies and procedures.

The essential functions of this position include, but are not limited to, the following.

· Provide administrative support to management team.

· Assist managers with administrative tasks and paperwork.

· Schedule, arrange, and coordinate onsite and offsite meetings, including company sponsored events.

· Record, transcribe, and distribute minutes of meetings.

· Set up and coordinate all travel arrangements including transportation, hotel, and reservations for meetings, conferences, seminars, etc.

· Answer and manage incoming calls.

· Prepare, edit, and distribute correspondence, communications, presentations, and other documents.

· Prepare and submit expense reports.

· Liaise with internal staff at all levels.

· Maintain regular and punctual attendance.

· Work overtime as assigned.

· Ability to work cooperatively with others.

· Comply with all company policies and procedures.

Additional responsibilities of this position include, but are not limited to, the following:

• Assume receptionist duties, greet visitors, answer phones, route calls, and take messages as needed

The minimum required qualifications for this position include, but are not limited to, the following:

· High school graduate or equivalent with secretarial/business school training desired; some college preferred.

· At least 2 years of equivalent administrative assistant experience desired

· Superior administrative skills: typing (65-70 wpm), editing/proofing, speed writing/steno and professional telephone manners.

· Ability to maintain the strictest level of confidentiality

· Exceptional personal computer skills: knowledge of Excel and PowerPoint, proficiency in Word and Lotus Notes.

· Must have well developed organizational and problem-solving skills with the ability to handle and follow through on multiple projects.

· Strong customer service and teamwork skills with a willingness to assist others.

· Ability to meet deadlines, handle heavy telephone volume and work with limited supervision.