Receptionist/Facilities Coordinator

Job Title: Receptionist/Facilities Coordinator
Location: Florham Park, NJ
Type: Contract, 6 months (renewable)
Benefits offered to Contractors!
Contractor Work Model: Onsite- 5 days per week. (core hours 8:00 to 4:00)



Overview
The Receptionist/Facilities Coordinator will be responsible for staffing the company Welcome Desk, acts as an Operator for external calls, and greets visitors. The Receptionist/Facilities Coordinator will also assist the Facilities Manager with various tasks including stocking the kitchen, sorting/distributing mail and packages, setting up/breaking down conference rooms for meetings and more. This role will also serve as support to HR and Talent Acquisition. The ideal candidate is enthusiastic, highly organized and flexible. The hours for this role are 8am-4pm, Monday through Friday.



Responsibilities



Receptionist/Welcome Desk
• Greet visitors and assist with their check-in through the Envoy Registration System
• Liaise with Corporate Communications and act as Operator for external calls



Facilities
• Purchase and maintain office and building supplies
• Assist with incoming and outgoing mail, including receiving, sorting, delivering and sending of mail and packages
• Help keep kitchen/meeting room areas clean and stocked with supplies
• Other general office/facility duties as required



HR/Talent Acquisition
• Act as a backup to HR Coordinator to:
o Schedule candidate interviews (via Teams and in-person) and send confirmations
o Arrange candidate travel logistics and manage candidate expense reports as needed
o Post jobs in our applicant tracking system and on external job boards
o Maintain ATS candidate records and keep data current
o Act as candidate host and provide assistance with set-up of panel interviews, presentations and organized lunch
o Gather and submit all Sunshine Act Data to Compliance department as needed
• Assist HR Department as needed with special projects and ongoing support
supervisory



Minimum Job Requirements
• High school diploma or general education degree (GED) and previous receptionist, facilities or related experience in a corporate office environment
• Ability to prioritize tasks and handle numerous assignments simultaneously
• Microsoft Office is required (Word, Excel, PowerPoint and Outlook)
• Ability to be at onsite at our office 5 days/week required



Preferred Skills & Experience
• Experience in a corporate environment managing many tasks at once


System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.


System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Ref: #568-Clinical