Supply Chain Assistant

Job Description

Job Description

Salary:

At Phillip Jeffries, we believe beautiful design begins with passion, integrity, and connection. What started in 1976 as a small family business with just ten grasscloths in a New Jersey garage has grown into a global luxury brand offering more than 1,000 wallcoverings to designers and architects around the world. Through decades of growth, our values remain the foundation of everything we do. We are committed to craftsmanship, creativity, and delivering exceptional experiences at every touchpoint.

If youre inspired by thoughtful design, meaningful relationships, and being part of a team thats shaping extraordinary interiors, we invite you to apply for a Supply Chain Assistant. In this role, youll serve as a key support partner to the Senior Vice President, Supply Chain and cross-functional teams by managing high-impact projects, streamlining operations, and ensuring seamless coordination across stakeholders and initiatives at our headquarters 5 days per week.

What You'll Be Doing

• Monitor and manage project workflows using Wrike, ensuring key deadlines and milestones are met across multiple initiatives.

• Coordinate cross-functional projects involving the executive, facilitating collaboration between internal teams and external vendors.

• Follow up on outstanding tasks, documentation, and deliverables while ensuring alignment with supply chain and operations teams.
• Assist in securing necessary project permits and liaise with local authorities to ensure compliance with regulations and industry standards.
• Support executive-level priorities by preparing agendas, presentations, and research materials for decision-making and meetings.
• Manage complex calendars, schedule meetings, and proactively address potential conflicts to optimize the executives time.
• Arrange and coordinate domestic and international travel, including accommodations and logistics, to ensure efficient execution of business trips.
• Handle and track expenses with accuracy and provide timely financial reporting.
• Create, edit, and proofread various communications such as memos, reports, and correspondence.
• Maintain clear and professional communication across departments and with external stakeholders to foster positive relationships.
• Serve as a trusted liaison between the executive and various stakeholders, managing confidential information with discretion.
• Provide comprehensive administrative support to both the executive and operational teams, while proactively anticipating needs and delivering solutions.
• Maintain accurate and up-to-date records, including contact databases and project documentation.
• Take initiative on additional assignments and contribute to continuous improvement of processes and team efficiency.

What You Bring to the Table

• Ability to be onsite 5 days per week
  
• Ability to travel up by car to 25%
• Minimum of 2 years' administrative experience
• Minimum of 1 years experience supporting senior-level role
• Strong organizational, time management, and follow-up skills
• Strong communication skills, both written and verbal, with active listening abilities
• Experience with managing relationships at all levels of the organization

The Phillip Jeffries Experience

At Phillip Jeffries, we believe exceptional work deserves exceptional care. Our commitment to creating a more beautiful world extends to how we support our team, offering thoughtfully designed benefits and meaningful perks that reflect our appreciation for your talent and time.

Your Compensation Journey

• Competitive salary ranging from $65,000 to $75,000, based on your experience and technical expertise
  
• Annual bonus opportunity to reward your performance
• Cost of Living increases that honor your growth and commitment
• Generous retirement plan with an automatic company contribution of approximately 10 percent with no employee match required

Health Benefits That Take Care of You

• Comprehensive medical coverage with employee premiums as low as $30 per month
  • Coverage options for spouse, domestic partner, civil union partner, and family
• Health Reimbursement Account (HRA) to offset medical expenses
• Prescription, dental, and vision coverage to support whole-person wellness
• Flexible Spending Accounts (FSAs) for healthcare and dependent care
• Employee Assistance Program that supports your mental, financial, and physical well-being
• Pet insurance for your four-legged companions

Time to Recharge

• 16 paid personal days each year to relax, recharge, or travel
• Paid holidays including New Years Day, Martin Luther King Jr. Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, the day after Thanksgiving, Christmas Eve, Christmas Day, and New Years Eve
• Additional paid time off during our annual company closure between Christmas and New Years
• Earn extra paid time off by completing your annual wellness physical
• Up to three paid days each year to give back through volunteer work

Career Elevation

• Structured onboarding with clear 30, 60, and 90-day milestones and continued training for long-term success
  

Perks at Work

• Exclusive employee discount on Phillip Jeffries wallcoverings to elevate your home
• Access to Working Advantage with discounts on travel, entertainment, and everyday purchases

Phillip Jeffries is an Equal Opportunity Employer committed to diversity, inclusion, and equality in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law.