Office Coordinator
shift: First
work hours: 8 AM - 4 PM
education: High School Responsibilities Tenant & Building Relations
- Maintenance Oversight: Manage the full lifecycle of service requests, from initial intake to final quality checks.
- Lead Communicator: Serve as the primary point of contact for tenants regarding building updates, requests, and issue resolution.
- Data Integrity: Maintain accurate and up-to-date tenant profiles and account information within company software.
- Contract Administration: Facilitate the bidding process, secure approvals, and oversee vendor agreements through to completion.
- Risk Compliance: Track and renew Certificates of Insurance (COIs) to ensure all contractors meet safety and risk standards.
- Procurement: Manage supply inventory, process orders, and reconcile invoices for accuracy.
- Claims Coordination: Document incidents and coordinate with insurance adjusters and legal counsel to monitor claim progress.
- Site Inspections: Conduct periodic on-site visits to audit building conditions and ensure operational efficiency.
- Office Operations: Manage office tech updates, direct incoming inquiries, and handle scheduling for on-call technicians.
- Team Collaboration: Provide flexible support to team members to ensure seamless daily operations.
- Microsoft Office
- Scheduling Appointments
- Maintaining Calendars
- Organization
- Prioritizing
- Vendor Management
- Phones
- Payment Acceptance
- Years of experience: 3 years
- Experience level: Experienced
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status. At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [email protected]. Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility). This posting is open for thirty (30) days.
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