Scheduler, Orthopedic Surgery-Hybrid

Job Title: Scheduler

Location: RWJBH Orthopedics Millburn

Department Name: MG Orthopedics - North

Req #: 0000239295

Status: Hourly

Shift: Day

Pay Range: $17.93 - $25.32 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Overview:
The Surgical Coordinator is responsible for scheduling, managing, and coordinating all aspects of patient surgical procedures for the practice at affiliated hospitals and surgical centers for multiple Orthopedic Surgeons. This role ensures patients are fully optimized and prepared for surgery while supporting safe, efficient, and high-quality perioperative oversight.

Travel Requirement: Livingston, NJ and Millburn, NJ

Hybrid: This position requires on-site training, 5 days per week, for a minimum of 8 weeks, followed by a progressive hybrid work schedule. Weeks 9–12: 4 days onsite, 1 day remote. A full hybrid schedule will be granted after the completion of the 90-day probationary period, resulting in 3 days onsite and 2 days working remotely. Progression of the hybrid model is based on competency and Manager approval.

Qualifications:

Required:

• High School Diploma or Equivalent
• At least 2 years' experience in a Surgical Coordinating role in busy multiple physician practice
• Knowledge of medical terminology desirable. Word processing and computer experience

Preferred:

• Bilingual in English/Spanish
• EPIC knowledge

Scheduling Requirements:

• Working Shift: Monday-Friday
• Day Shift, 8:00AM-4:30PM
• Full-Time, 40 Hours Per Week

Essential Functions:

• Obtaining correct surgical booking information, utilizing EMR, navigating through patient charts, placing PAT orders, following PAT completion, authorizations, acquiring patient PCP and specialty clearances, and scheduling pre-post operative appointments within the practice
• The Surgical Coordinator serves as a central liaison between patients, practice providers, hospitals, surgical centers, and patient’ clearance providers throughout the process of surgical optimization
• Constant communication with patients and all necessary departments to confirm that all clinical, administrative, and insurance requirements are completed prior to the procedure date.
• Maintain accurate documentation within the EMR while reviewing patient charts to confirm labs, imaging, pre-operative documents are uploaded and completed.
• Monitor surgical schedules for changes, cancellations, and rescheduling while maintaining operational efficiency and block utilization for assigned providers.
• Excellent customer service skills, organizational skills, problem solving skills, multitasking, self-sufficiency, detail oriented, and an effective and clear communicator

Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:
At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees’ physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long-Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!
RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.
RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer

RWJBarnabas Health is an Equal Opportunity Employer