Construction Office Administrator

Job Description

Job Description

Construction Administrator

We are seeking an experienced Construction Administrator to support the day-to-day accounting, payroll, and administrative operations of a growing mechanical contracting firm. This individual will play a key role in keeping projects organized, supporting field operations, and ensuring payroll, billing, and project documentation are processed accurately and on time.

Responsibilities

• Process weekly payroll and timesheets for field and office personnel
• Manage certified payroll reporting for public works projects
• Maintain employee records, payroll documentation, and compliance files
• Assist with accounts payable, accounts receivable, and general bookkeeping functions
• Utilize QuickBooks for payroll, invoicing, reporting, and financial tracking
• Support project managers with contracts, change orders, purchase orders, and project documentation
• Track subcontractor compliance, insurance certificates, and lien waivers
• Assist with project billing and collection efforts
• Maintain organized project files and support overall office operations
• Coordinate with field personnel, vendors, subcontractors, and clients as needed

Qualifications

• 5–10+ years of construction office administration experience
• Strong QuickBooks experience required
• Experience processing certified payroll required
• Experience managing payroll, timesheets, and construction-related accounting functions
• Familiarity with public works projects and prevailing wage requirements is a major plus
• Strong organizational and communication skills
• Ability to manage multiple priorities in a fast-paced construction environment
• Proficient with Microsoft Office Suite, including Excel

Compensation & Benefits

• Competitive compensation based on experience
• Comprehensive benefits package
• Long-term growth opportunity with a stable and growing mechanical contractor

If interested, please submit your resume and salary requirements for consideration.

20+ year old Mechanical Contractor doing $30M a year in public works projects and have recently expanded into private healthcare work with more market expansion to come. Mainly work in NJ but have some NY work and will pursue CT soon.

Company Description

20+ year old Mechanical Contractor doing $30M a year in public works projects and have recently expanded into private healthcare work with more market expansion to come. Mainly work in NJ but have some NY work and will pursue CT soon.