Accounting Associate

Job Description

Job Description

Job Title: Accounting Associate

FLSA Status: Non-Exempt

Workweek: Monday through Friday 35 Hours

Salary Range: $45,000 - $55,000+ Salary is Commensurate with Experience

Summary of Functions:

To perform accounting functions including receiving and matching invoices, account coding, preparation of disbursements and accounts payable related record keeping. Bank administration job duties may include researching any issues, resolving any issues, responding to questions, opening new bank accounts, maintaining banking information and any other duties assigned to s/he by the Assistant Controller.

Essential Duties and Responsibilities:

The essential duties and responsibilities of the Accounting Associate may include but are not limited to the following:

· Responsible for handling fraud investigation issues; deals directly with bank personnel.

· Responsible for opening new bank accounts; collecting and maintaining all banking information necessary for the opening of the accounts.

· Responsible for the daily bank deposits. Receives the trust and all other deposits, makes copies of all trust and other account deposits, and prepares for deposit at financial institution.

· Responsible for incoming wire transfer set up in the system.

· Receives and processes vendor invoices and internal check requests; Verifies invoices for quantity, unit pricing, extensions and applicable discounts. Obtains approval from appropriate personnel for payment of miscellaneous invoices.

· Codes invoices with accounting account numbers per distribution in the general ledger; determines dates for invoices to be paid; inputs invoices into computerized accounts payable system using proper class coding procedures and job coding, as applicable.

· Reviews invoices scheduled and special check requests for payment weekly. Prints checks, prepares and routes for signatures per check signing authority.

· Receives and answers phone calls and emails from vendors or other departments regarding payment status requests.

· Creates invoices for inter-company billing as necessary.

· Processes year end 1099 vendor payments, including all necessary reports, verification of information, printing and submission of the Federal 1099’s.

· Processes incoming wires.

· Enter daily Simplifile recordings into CCE.

· Must be open to cross-training responsibilities.

· Performs any other duties as requested by the Assistant Controller.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

· 2-4 years of Accounting Experience preferred.

Language Skills

Ability to read, analyze, and interpret general business documents. Ability to write reports and business correspondence. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Computer Skills

To perform this job successfully, an individual should have knowledge of Microsoft Office; a fax machine; a copier/scanning machine; and a multi-line telephone. Additionally, the individual should exhibit proficiency in accounting software programs and spreadsheet applications.

Other Skills and Abilities

· Ability to multi-task.

· High Standard of organization and attention to detail.

· Ability to work under stress with time deadlines.

· Good communication skills.

· Ability to work well within a matrixed team structure.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand; walk; use hands; reach with hands and arms and taste or smell. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.