Administrative Assistant

Job Title: Administrative Assistant

Location: Englewood, CO
Employment Type: Part-Time

We are seeking a highly organized and detail-oriented Administrative Assistant to support our accounting, payroll, and documentation management functions. The ideal candidate will play a key role in ensuring smooth daily operations across multiple departments by handling a wide range of administrative tasks efficiently and professionally.

Key Responsibilities

Accounting Support:

• Process Accounts Receivable and Accounts Payable transactions
• Issue credits and refunds to clients as necessary
• Process venue and rental commissions
• Handle miscellaneous ordering for the company

Payroll Administration:

• Conduct time clock audits to ensure accuracy
• Distribute payroll reports to managers on designated paydays
• Maintain organized and confidential payroll documentation
• Disseminate company announcements to all staff
• Process staff reimbursements
• Handle termination paperwork and update records accordingly

Documentation & Compliance Management:

• Manage building security systems, including key fobs and alarm settings
• Organize and maintain all company documentation
• Scan and archive past event documents
• Ensure OSHA compliance standards are met and documented
• Maintain and request Certificates of Insurance (COIs) as needed
• Support insurance reporting and policy maintenance
• Oversee building vendor management and liaise with service providers
• Assist with processing end-of-year paperwork

Qualifications:

• Proven experience in administrative, accounting, or payroll roles
• Strong organizational and time-management skills
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Experience with accounting and payroll software preferred
• Familiarity with compliance standards (e.g., OSHA) and insurance documentation
• Ability to handle confidential information with discretion
• Excellent written and verbal communication skills

Why Join Encore Catering?

At Encore, we bring events to life with passion, precision, and care. We’re a collaborative team that values each member’s contribution and believes in delivering unforgettable experiences—for our clients and our team. Enjoy opportunities to grow within a company that’s as invested in people as it is in excellence.