Assistant HVAC Project Manager

Job Description

Job Description

Summary:

As an integral part of our project delivery team, the Junior Project Manager supports the Senior Project Manager and cross-functional teams to ensure smooth execution of construction, automation, and service projects. This entry-level role is perfect for someone beginning their project management journey—organized, curious, and ready to grow. Through hands-on experience and mentorship, the Junior PM will gain practical skills across all phases of a project, from launch to completion.

Qualifications

• 2+ year of experience in construction, HVAC, estimating, or project coordination preferred
• Desire to learn project management methodologies in a fast-paced, collaborative setting
• Strong communication, organizational, and people skills
• Keen attention to detail paired with effective time management
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams)
• Experience with project tracking tools (e.g., Smartsheet, Microsoft Project) is beneficial
• Familiarity with Timberline Sage 300 CRE a bonus, not required
• High school diploma/GED required; degree in a related field is a plus
• Dependable and self-motivated with a growth mindset
• Open to feedback and willing to evolve with team and company processes
• Reliable, punctual, and proactive

Key Responsibilities

• Collaborate with the Senior Project Manager to plan, coordinate, and oversee project progress
• Participate in kickoff meetings and assist in documenting scopes, milestones, and requirements
• Support interdepartmental communication to keep construction, automation, and service activities aligned
• Coordinate with vendors for material procurement and ensure timely deliveries
• Assist in managing and organizing essential project documentation, including:
• RFIs, submittals, change orders, and O&M manuals
• Track and update project metrics such as:
• Design revisions
• Permit status
• Equipment orders
• Labor and installation schedules
• Budget forecasts
• Contribute to bi-weekly WIP (Work in Progress) meetings with status updates
• Join site visits with the Senior PM to observe work and learn best practices for quality assurance
• Maintain clear, structured digital and paper files for each project
• Foster strong relationships with clients, subcontractors, and internal teams through consistent communication
• Follow company safety protocols and OSHA guidelines

Employee Benefits Package

We’re committed to supporting our team members with a well-rounded, competitive benefits package that promotes health, financial wellness, and work-life balance:

• Industry-Leading Compensation — Salary commensurate with experience and market standards
• Generous Time Off — Paid vacation, sick leave, and holidays to recharge and rest
• Health Coverage — Contributory healthcare plans tailored for your needs
• Dental Insurance — 100% employer-paid for a healthier smile
• Vision Plan — Coverage to help you see clearly and comfortably
• 401(k) Retirement Program — With company matching to boost your future savings
• Flexible Spending Account (FSA) — Pre-tax options for eligible healthcare expenses