Receptionist

Job Description

Job Description

We are looking for an experienced and dependable Receptionist to support daily front desk operations in New Jersey. This onsite opportunity is a Long-term Contract position for an individual who enjoys creating a positive first impression, assisting visitors, and keeping office activity organized. The role works closely with the broader team to provide responsive service, manage reception tasks efficiently, and help maintain a well-organized office environment.

Responsibilities:
• Welcome employees, clients, and guests at the front desk while presenting a courteous and attentive demeanor throughout the day.
• Answer incoming telephone calls, route messages to the appropriate contacts, and provide accurate information in a timely manner.
• Oversee visitor arrival procedures, including sign-in activities, check-in support, and confirming guests are directed to the correct meeting locations.
• Assist with badge preparation and access coordination for visitors and contract personnel while following established security guidelines.
• Schedule and coordinate conference room usage to support meetings and avoid booking conflicts.
• Prepare meeting spaces before scheduled use by confirming rooms are orderly and equipped for business needs.
• Respond to general questions and service requests with care, ensuring a high standard of customer support.
• Partner with onsite team members to keep reception and shared office areas organized, efficient, and welcoming.• 1-2 years of experience in a receptionist, front desk, administrative support, or related customer-facing role.
• High school diploma or equivalent required.
• Strong customer service skills with the ability to interact effectively with visitors, staff, and clients.
• Clear verbal and written communication skills, including confidence in handling inbound calls and in-person inquiries.
• Proficiency with Microsoft 365 applications such as Word, Excel, Outlook, and PowerPoint, along with Microsoft Teams.
• Comfortable with basic computer tasks, including file management, printing, internet navigation, and calendar coordination.
• Reliable punctuality, a detail-oriented presentation, and the ability to work effectively as part of an onsite team.