Legal Administrative Assistant

Job Description

Job Description

MG+M The Law Firm is a nationally renowned litigation law firm concentrating on complex civil matters. The firm's expertise is diverse but focused in the areas of toxic tort, complex product liability, general liability, and commercial litigation. We approach litigation as a unified team, integrating our efforts with those of our clients to advance their interests wherever they do business. Our goal is always to deliver optimal results at the best possible value. MG+M has an immediate opening in our New York City or our Basking Ridge, New Jersey office.

Essential Duties and Responsibilities:

• Provide administrative and secretarial support to assigned attorneys/paralegals
• Format briefs, pleadings, correspondences and other legal documents
• File legal documents with state and federal courts (e-filing knowledge is a must)
• Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing
• Update and maintain client files
• Maintain attorney calendars through Outlook (i.e. schedule appointments, calendar due dates, etc.).
• Organize, coordinate, and schedule travel arrangements for assigned attorneys
• Prepare attorney reimbursements and mileage
• Accurately enter, review and revise timekeeper timesheets including consistent identification of litigation codes, when applicable
• Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting
• Assist in the timely submission of conflict checks
• Consistently provide friendly and helpful telephone support for assigned attorneys and/or receptionist relief
• Assist with gathering daily mail and upload to the correct client file.

Skills and Abilities

• Knowledge of New York and New Jersey Filing Systems
• File & Serve, NYSCEF, Pacer, Word, Outlook, PowerPoint, DropBox, and Excel (Aderant knowledge is a plus.)
• Attendance & Punctuality: Be consistently at work and on time; arrive at meetings and appointments on time; ensure work responsibilities are covered when absent
• Communication: Possess excellent verbal and written communication skills
• Customer Service: Respond promptly to attorney and client requests for service and assistance; meet commitments
• Dependability: Follow instructions; complete tasks on time; commit to the hours necessary to complete assignments; work independently
• Team Work: Contribute to building a positive team spirit; support everyone’s efforts to succeed
• Technical Skills: Possess basic PC skills; ability to use phone system, copier, scanner, fax, and printer

Personal Attributes

• Possess a strong understanding and abide by the policies and procedures of the firm
• Flexible and willing to pitch in wherever needed
• Demonstrate a positive attitude and is approachable
• Adapt well to fluctuations in workload and changes in responsibilities
• Able to work in highly-stress situations with a very demanding case load
• Present written communications that are concise and accurate
• Exhibit confident and professional verbal communication skills
• Effectively communicate with clients and vendors
• Answer questions clearly and thoroughly
• Is a problem solver

Why Should You Apply?

MG+M offers a hybrid work environment along with competitive compensation and a comprehensive benefits package including medical, dental, vision, life, disability, and 401(k).

MG+M will not discriminate in its employment practices due to an applicant’s age, race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status. We are committed to cultivating an environment that embraces and promotes diversity as a fundamental value.