Docketing Manager (Legal Firm)

The Docketing Manager will lead the configuration and administration of the firm’s docketing system, with a preference for experience with CourtAlert. The ideal candidate will have a strong background in litigation docketing, excellent organizational skills, and the ability to train and supervise docketing staff.

Key Responsibilities:

• Oversee and manage the firm’s litigation docketing and calendaring processes to ensure compliance with all court rules, deadlines, and procedures.
• Implement, configure, and administer the firm’s docketing system ( CourtAlert preferred ), including user setup, template creation, and system updates.
• Work collaboratively with litigators, paralegals, and administrative staff to ensure all critical dates are accurately entered, tracked, and communicated.
• Develop and maintain written procedures and best practices for docketing and calendaring.
• Train attorneys and staff on docketing procedures and system use if appropriate; provide ongoing support and troubleshooting.
• Monitor court rule changes and update docketing procedures and templates as needed.
• Audit docket entries for accuracy and completeness; conduct periodic reviews to ensure compliance.
• Supervise docketing staff (if applicable), including hiring, training, and performance management.
• Serve as the primary liaison with the docketing system vendor and IT for system maintenance and upgrades.
• Prepare regular reports on docketing activity, compliance, and risk management for firm leadership.

Qualifications:

• Minimum 5 years’ experience in litigation docketing, preferably in a law firm environment.
• Demonstrated experience with a docketing system; CourtAlert experience strongly preferred.
• In-depth knowledge of federal, state, and local court rules and procedures.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively with attorneys and staff.
• Experience training and supervising staff preferred.
• Willingness to work additional hours as required.

Education & Experience:

• 2-year college degree or legal certification preferred; equivalent experience will be considered.