Purchasing Coordinator (Internal Procurement)

Purchasing Coordinator (Internal Procurement)

Location: Newark, NJ (Onsite)
Schedule:
• Monday–Thursday: 8:00 AM – 5:00 PM
• Friday: 12:00 - 1:00 PM

Compensation: $80,000–$100,000 (based on experience)

Position Overview

We are seeking a reliable, organized, and proactive Purchasing Coordinator to manage internal, non-product procurement for a growing organization.

This role is not responsible for purchasing core products . Instead, it focuses on sourcing and purchasing all operational and internal needs , including machinery, tools, equipment, shop and office supplies, services, consumables, and special requests that support daily operations.

The ideal candidate is structured, detail-oriented, comfortable dealing with vendors, and able to take ownership of purchasing workflows from request through delivery.

Key Responsibilities

Internal Purchasing & Vendor Coordination

• Manage all internal, non-product purchasing needs across departments
• Research, prepare, and process purchase orders
• Handle recurring, monthly, and one-time purchases
• Communicate with vendors regarding pricing, availability, delivery timelines, and follow-ups
• Compare pricing and identify cost-effective purchasing options

Inventory & Planning Support

• Monitor internal inventory levels for supplies and equipment
• Anticipate upcoming purchasing needs before shortages occur
• Coordinate with departments to understand demand and forecast requirements

Process, Documentation & Compliance

• Maintain accurate purchasing records and documentation
• Track orders, deliveries, and confirmations
• Ensure purchasing follows company policies and approval processes
• Support procurement-related projects as needed

Qualifications & Skills

• Prior experience in purchasing, procurement, operations, or a related role
• Comfortable communicating with vendors via phone and email
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-moving environment
• Familiarity with purchasing workflows and inventory processes
• Proficiency in Microsoft Office and ERP or purchasing systems
• Tech-savvy and quick to learn new tools
• Independent worker with a strong sense of ownership

What We Offer

• Competitive compensation based on experience
• Stable, full-time onsite role
• Supportive, professional work environment
• Opportunity to grow with a strong, expanding organization
• Predictable schedule with early Fridays

Final Invitation to Apply

If you’re an organized, dependable purchasing professional who enjoys owning internal procurement and keeping operations running smoothly, we’d love to hear from you.

Email Resume: [email protected]
Apply Online:

Refer a friend, get up to $1000!