Executive Assistant

Position: Executive Assistant

Date Posted: March 16, 2026

Industry: Healthcare / Eye Care

Employment Type: Full Time / Hybrid

Experience: Minimum 3 years supporting senior-level executives

Qualification: High school diploma required; Bachelor’s degree preferred

Salary: USD 90,000 – 105,000 annually

Location: Bridgewater, NJ, USA

Company: Bausch + Lomb

Description:
Bausch + Lomb, a global leader in eye health, is seeking an Executive Assistant to support the US Vision Care VP/GM. This role provides high-level administrative and operational support within a fast-paced commercial environment. The ideal candidate will act as a trusted partner, managing priorities, coordinating meetings, and ensuring smooth communication across internal and external stakeholders. Flexibility, discretion, and proactive problem-solving are essential.

Key Responsibilities:

Executive & Business Support

• Provide daily administrative support to the US Vision Care VP/GM, managing priorities, deadlines, and follow-ups.
• Anticipate needs, identify potential issues early, and resolve challenges independently while keeping leadership informed.
• Draft, proofread, and distribute communications on behalf of the VP/GM, ensuring professionalism and accuracy.

Calendar, Meeting & Event Management

• Manage complex calendars across time zones, scheduling meetings and coordinating logistics.
• Maintain department calendars for key business engagements, leadership meetings, and industry events.
• Coordinate recurring operating meetings, track action items, and ensure timely completion.
• Support major meetings and conferences, preparing schedules, materials, and logistics.

Travel & Expense Administration

• Plan and coordinate end-to-end travel arrangements including flights, hotels, and ground transportation.
• Process and reconcile expense reports, supporting approvals and documentation.
• Handle administrative purchasing needs, ensuring compliance with company policies.

Visitor & Onsite Coordination

• Coordinate visitor access, meetings, meals, and hotel arrangements.
• Welcome clients, customers, and vendors professionally to ensure a positive onsite experience.

Documents, Compliance & Administration

• Manage documentation requiring signatures and approvals; maintain organized electronic filing systems.
• Support preparation of presentations, reports, and meeting documents.
• Triage calls, inquiries, and requests efficiently.

Projects & Continuous Improvement

• Assist with special projects and cross-functional initiatives, tracking milestones and ensuring timely completion.
• Identify opportunities to improve administrative processes and leadership team effectiveness.

Qualifications:

• Minimum 3 years supporting senior-level executives in a commercial, matrixed environment (healthcare, pharma/med device preferred).
• Experience coordinating large meetings/events and supporting conference planning.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); comfort with ERP and collaboration tools.
• Exceptional organization, attention to detail, and ability to manage sensitive information with discretion.
• Strong communication, stakeholder management, and teamwork skills.
• Flexible, calm under pressure, and able to provide backup support as needed.
• Willingness to travel domestically up to 25% and remain reachable after-hours/weekends as required.
• Hybrid work schedule eligible: up to 2 days telecommuting, 3 days onsite.

Benefits:

• 401(k) plan with company match
• Vision, medical, dental insurance
• Disability and life insurance
• Paid vacation, sick time, and floating holidays
• Short-term and long-term incentive opportunities
• Tuition reimbursement (select degrees)
• Well-being benefits and company holidays

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