HR Associate

Job Description

Job Description

Position: HR Associate

Reports to: CHRO

Department: Human Resources

Location: Summit, NJ

Position Type: In-Office

Classification: Full-Time; Exempt (Salary)

Responsibility

Summary / Job Objective:

We are seeking an experienced HR Associate-Payroll for our headquarters in Summit, NJ to manage end-to-end, high-volume, multi-state payroll. This role serves as the internal expert for timekeeping, state labor compliance, and data integrity across our HRIS platforms. You will act as a key liaison between HR and Finance, ensuring payroll accuracy while providing dedicated support for all employee inquiries.

Primary Responsibilities:

• Payroll Processing: Process bi-weekly and semi-monthly payroll for salaried and hourly employees across multiple states.
• Timekeeping Compliance: Manage state-specific timekeeping rules, ensuring compliance with local regulations regarding overtime (e.g., California’s daily OT), meal periods, and rest breaks.
• Offboarding & Final Pay: Coordinate with HR to execute terminations, ensuring strict adherence to state-specific Final Pay Laws (e.g., immediate payout requirements vs. next-cycle states).
• Audit & Compliance: Ensure compliance with FLSA and diverse state labor laws by performing regular audits of system-generated calculations, overtime rates, and tax withholdings.
• Cross Functional Support: Partner with Finance and other departments to provide necessary data for internal and external audits, any reconciliations Finance requires and other projects as needed.
• Data Reporting: Create and run ad hoc reports to support partner offices and leadership inquiries.
• Employee Support: Provide comprehensive payroll assistance to employees in-person, via telephone, and through email, ensuring clear and timely resolution of all inquiries.
• HR Integration: Assist with various HR projects and general administrative support as needed to ensure a seamless employee lifecycle.

Qualifications:

• Bachelor’s degree in Accounting, Business, HR, or a related field (or equivalent years of professional experience)
• 2+ years of high-volume payroll processing, with a strong preference for candidates supporting multi-state environments.
• Strong knowledge of state and federal regulations, especially in CA, MI, NY, WA are helpful.
• Experience with Paychex or OTK (or similar mid-to-large market systems) preferable.
• Advanced Excel skills. Ability to perform VLOOKUPS, Pivot Tables etc.

Core Competencies:

• Communication: Clearly and effectively communicating both verbally and in writing.
• Efficiency: Prioritizes and multitasks in fast-paced settings, delivering quality results with minimal errors.
• Initiative: An entrepreneurial self-starter who operates independently to exceed goals.
• Discretion: Proven ability to handle sensitive and confidential information with professionalism.
• Reliability: Possesses an honest, trustworthy demeanor that maintains optimism and boosts morale.
• Collaboration: Works effectively with others, integrating diverse perspectives to reach common goals.
• Adaptability: Adjusting quickly and effectively to shifting priorities and evolving technologies.

Essential Job Functions:

• Maintain a stationary position (sitting or standing) for extended periods.
• Communicate and exchange accurate information clearly with peers, leadership, and external partners.
• Collaborate closely with colleagues and external parties to achieve project goals.
• Operate computers and standard office equipment on a constant basis.
• Perform repetitive motions involving wrists, hands, and fingers.
• Assist clients and colleagues via telephone, email, and in-person.
• Observe and analyze details at close range.

Travel Requirements:

• Minimal to None: Approximately 0%-9% (Office-based with potential for day trips or annual meetings).

Business Hours:

• Flexible Schedule: Monday-Friday, 8:30am-5:00pm EST with a 30 minute lunch break. Start and end times may be adjusted with manager approval, provided core business needs are met.

Compensation & Benefits:

Compensation (based on experience)

• Base Salary: $55,000-$65,000 annually
• This is an Exempt position
• Annual Performance Bonus Target: 5%

Benefits

• Employee Benefits (Medical, Dental, Vision, Life Insurance, other)
• 401k with Employer Match
• Paid Time Off
• Paid Parking, if applicable

Location : 475 Springfield Avenue, Summit, NJ 07901

*This role is an in-office position

Company Description

Headquartered in Summit, New Jersey, Simplicity Financial Marketing Group Holdings (“Simplicity Group”) is a financial holding company in the independent financial services sector that specializes in the distribution of retirement and financial planning solutions. Simplicity Group and its wholly-owned Broker-Dealer, partners with insurance and investment professionals to help provide consumers with guaranteed income and life insurance products, wealth accumulation strategies, disability, and long-term care protection in support of a holistic financial strategy.

Through its vast distribution network of insurance, wealth, and institutional channels, Simplicity Group has assisted with the placement of more than $10 billion of insurance assets and has $10 billion of assets under management and advisement as of Q4 2024. Simplicity Group is a fast-growing business, focused on organic growth initiatives to help its distribution partners expand their businesses. Simplicity Group has over 1,200 employees and 90 operating subsidiaries. Simplicity Group is owned by two of the leading San Francisco-based financial and tech-enabled services private equity firms and by its operating Partners, who help drive the company’s day-to-day business.

For more information, please visit simplicitygroup.com.

Company Description

Headquartered in Summit, New Jersey, Simplicity Financial Marketing Group Holdings (“Simplicity Group”) is a financial holding company in the independent financial services sector that specializes in the distribution of retirement and financial planning solutions. Simplicity Group and its wholly-owned Broker-Dealer, partners with insurance and investment professionals to help provide consumers with guaranteed income and life insurance products, wealth accumulation strategies, disability, and long-term care protection in support of a holistic financial strategy.\r\n\r\nThrough its vast distribution network of insurance, wealth, and institutional channels, Simplicity Group has assisted with the placement of more than $10 billion of insurance assets and has $10 billion of assets under management and advisement as of Q4 2024. Simplicity Group is a fast-growing business, focused on organic growth initiatives to help its distribution partners expand their businesses. Simplicity Group has over 1,200 employees and 90 operating subsidiaries. Simplicity Group is owned by two of the leading San Francisco-based financial and tech-enabled services private equity firms and by its operating Partners, who help drive the company’s day-to-day business.\r\n\r\nFor more information, please visit simplicitygroup.com.