Medical Office Coordinator

Join our team as a day shift, full-time, Cardiac Non-Invasive Administrative Assistant in Montclair, NJ.

Why Join Us?

Thrive in a People-First Environment and Make Healthcare Better

• Thrive: We empower our team with career growth opportunities, tuition assistance , and resources that support your wellness, education, and financi al well-being.
• People-First: We prioritize your well-being with paid time off, comprehensive health benefits, and a supportive, inclusive culture where you are valued and cared for.
• Make Healthcare Better: We use advanced technology to support our team and enhance patient care.
• Learn more about the benefits offered for this job.

Get to Know Your Team:

• Hackensack Meridian Mountainside Medical Center is an 820,000-square-foot facility that offers the latest medical programs, cutting-edge technology, and patient-focused care that includes 365 beds, 1,200+ employees, and a 27-bed Emergency Room/Fast Track Unit.

• The Administrative Assistant, Non-Invasive Cardiology, will combine both direct and indirect patient care duties. It requires a strong balance of administrative skills and interpersonal abilities.
• Submit all patients’ demographic and insurance information to the Billing department prior to admission.
• Assist in maintaining secretarial work flow, processing, typing, preparation and mailing of general correspondence & minutes of meetings.
• Compile statistics and submit monthly reports to the Finance/Budget & Billing Department.
• Responsible for answering phones, calling replacement staff when needed, and making outside calls at the request of nursing personnel to physicians, patients, or transportation companies.
• Update & maintain medical records for in-center and home patients in an organized and professional manner to include periodic purging of outdated information.
• Perform monthly chart audits to assist nursing personnel in keeping charts updated and compliant with regulatory mandates.
• Maintain a calendar of meetings for the Administrative Manager.
• Make copies of patients’ charts when transferring to an outside facility.
• Maintain a safe environment in accordance with Hospital policies and other regulatory agencies.
• Perform any and all other duties as assigned.

Job Requirements :

• High school diploma or graduation equivalency degree (GED).

• 1-2 years of administrative/clerical experience.

• Knowledge of basic medical terminology.

• Computer savvy, including strong knowledge of the Microsoft Office Suite.

Rate of pay is determined based on experience and education, and may include other pay components such as differentials and call pay based on role.