ABA Intake and Scheduling Coordinator

Position: ABA Intake and Scheduling Coordinator
Location: Montvale, NJ
Salary: $22–26 per hour
Work Arrangement: 4 days in-office / Fridays remote*.

Company Overview

At Kids First , we provide high-quality, client-centered ABA (Applied Behavior Analysis) services for individuals with Autism Spectrum Disorder (ASD) . Our mission is to make a meaningful difference in the lives of children and families through compassionate care, innovation, and teamwork.

Our core values— integrity, collaboration, and continual improvement —guide everything we do. If you are passionate about helping others and eager to grow with a purpose-driven organization, we’d love to hear from you.

Position Summary

The ABA Intake and Scheduling Coordinator plays a key role in ensuring a seamless experience for our clients—from the first referral to ongoing service coordination. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Collaborate with the Scheduling, Authorizations, and Employee Coordination teams to ensure smooth transitions and service readiness.

• Coordinate and manage all aspects of the client intake process , ensuring documentation and client data are accurate and complete.

• Manage and maintain accurate daily schedules for ABA services.

• Match Behavior Technicians to clients based on availability, skill set, and geographic location.

• Administer Make-up Sessions through the portal/mailbox and guide BT's/RBT's.

• Communicate with clients and staff to confirm appointments and address changes.

• Participate in ongoing improvement initiatives to streamline scheduling and intake operations.

• Support the operations team with additional administrative or coordination tasks as needed.

Requirements

• ABA experience – Required
• Proficiency in GSuite , DocuSign , and scheduling tools
• Central Reach experience - Required
• Excellent communication and organizational skills
• Strong problem-solving abilities and attention to detail
• Professionalism, adaptability, and a “can-do” attitude

Perks & Benefits

• Comprehensive health, dental, and vision insurance.
• 15 days PTO plus 10 floating holidays annually.
• Career growth opportunities within a growing organization.