Regulatory Specialist, Fragrance Manufacturing

Who we are at Osmo:

Osmo is a digital olfaction company, on a mission to give computers a sense of smell to improve the health and wellbeing of human life. Why? Our sense of smell both enriches and saves lives, and has a deep and direct connection to our emotions and memory. Vision and hearing have been digitized, but not scent. It’s time we solve this. We’re bringing an unprecedented combination of software, data, hardware and capital to the historic challenge of giving computers a sense of smell.

We believe in the power of automation and carefully applied AI/ML to solve problems that are beyond what the unaided human mind can tackle on its own. In the first phase of our development, we are using our map of odor along with cutting-edge generative AI to create the next generation of aroma molecules (e.g., the ingredients in the fragrances we wear and the products we use). Beyond fragrance machine olfaction has application across many industries, including manufacturing, military, medicine, and more. Working for Osmo means solving problems using digital olfaction for these customers. We're a hybrid company with our headquarters in New York, NY, an upcoming facility in New Jersey, and offices in Somerville, MA.

Osmo is seeking a detail-oriented and knowledgeable Regulatory Specialist to join our team in the fragrance manufacturing industry . This role is responsible for ensuring compliance with global and regional regulatory requirements related to fragrance ingredients, labeling, safety data sheets, and product registrations. The Regulatory Specialist will work closely with cross-functional teams, including R&D, quality assurance, and legal departments, to navigate evolving regulations and maintain compliance with industry standards.

Key Responsibilities:

• Monitor, interpret, and implement regulatory requirements for fragrance ingredients and finished products in various markets, including IFRA, REACH, FDA, EPA, DEA and other applicable international, national, and regional regulations.

• Serve as the technical documentation as point of contact and reviewer for Safety Data Sheets (SDS) creations, Certificates of Compliance, Product Information Files (PIFs), and regulatory dossiers.

• Ensure compliance with IFRA standards and industry guidelines, updating formulations as necessary to meet the latest restrictions and amendments.

• Maintain regulatory databases and documentation to ensure accurate and up-to-date records for all fragrance ingredients and formulations.

• Collaborate with internal teams, such as Commercial, Chemistry and Manufacturing to ensure regulatory compliance throughout product development and manufacturing processes.

• Assist in managing product registrations, approvals, and notifications with relevant authorities, including submissions for new market entries.

• Conduct regulatory risk assessments on raw materials, formulations, and finished products to identify potential compliance issues.

• Support customer inquiries and provide regulatory documentation as needed to ensure compliance with customer-specific requirements.

• Stay updated on emerging regulatory trends and industry developments, providing proactive guidance to the company on potential impacts.

• Participate in regulatory audits and inspections, ensuring proper documentation and compliance measures are in place.

Required Qualifications:

• Bachelor's degree in Chemistry, Biology, Regulatory Affairs, Toxicology, or a related field .

• Minimum of 3-5 years of experience in regulatory affairs, preferably in the fragrance, cosmetic, or chemical manufacturing industries.

• Good knowledge of IFRA standards, REACH, EU Cosmetic Regulation, TSCA, and other relevant global regulations .

• Experience with SDS preparation, product labeling compliance, and technical documentation .

• Experience with regulatory software and database management.

• Excellent communication skills, with the ability to interpret and convey regulatory requirements to internal and external stakeholders.

• Strong analytical and problem-solving skills, with a keen eye for detail.

• Ability to multitask and manage multiple projects in a fast-paced environment.

• Familiarity with fragrance formulation and raw materials is a plus.

If this role inspires you we’d encourage you to apply. We are committed to recruiting, developing, and retaining an incredible team optimized for a diversity of thought, background, and approaches. All employment decisions and responsibilities are determined based on current ability and your ability to grow, without regard to race, color, gender identity, sex, sexual orientation, religion, age, marital status, physical, mental, or sensory disability, or any other characteristic protected by applicable law.

Recruitment & Staffing Agencies: Osmo does not accept unsolicited resumes from any source other than candidates. The submission of unsolicited resumes by recruitment or staffing agencies to Osmo or its employees is strictly prohibited unless contacted directly by the Osmo Talent Acquisition team. Any resume submitted by an agency in the absence of a signed agreement will automatically become the property of Osmo and Osmo will not owe any referral or other fees with respect thereto.