Accounts Receivable (Billing) Specialist

Job Summary: The Accounts Receivable Specialist is responsible for managing and tracking incoming payments, ensuring accurate bookkeeping, and maintaining financial records. This role involves invoicing, processing payments, and resolving discrepancies to support the financial health of the organization.

Key Responsibilities:

• Invoice Management: Prepare and send invoices to clients for goods or services provided, ensuring accuracy and timeliness.


• Payment Processing: Collect and record payments from customers, ensuring proper documentation and timely processing.


• Account Reconciliation: Reconcile accounts receivable ledger regularly to ensure all payments are accurately recorded and properly posted.


• Customer Communication: Communicate with clients regarding outstanding invoices, payment terms, and discrepancies. Coordinate payment plans when necessary.


• Discrepancy Resolution: Investigate and resolve any discrepancies or issues related to payments, working with both internal teams and customers.


• Reporting: Generate and distribute financial reports, such as aging analysis, balance sheets, and other documents, to track accounts receivable status and financial performance.


• Record Maintenance: Maintain and update accounting databases, spreadsheets, and filing systems to ensure accurate and accessible financial information.


• Compliance: Ensure compliance with federal, state, and company-specific policies, procedures, and regulations regarding accounts receivable practices.

Required Skills and Qualifications:

• Attention to Detail: High level of accuracy in preparing and entering financial information, ensuring no discrepancies in records.


• Analytical Skills: Strong ability to analyze financial data, generate insightful reports, and understand trends in accounts receivable.


• Communication Skills: Excellent verbal and written communication skills for interacting with customers, internal teams, and management.


• Technical Proficiency: Proficiency in accounting software (e.g., QuickBooks, Excel) and ERP systems, with the ability to adapt to new tools.


• Organizational Skills: Strong organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.


• Problem-Solving: Ability to quickly identify, analyze, and resolve issues related to accounts receivable, ensuring minimal disruption to cash flow.

Education and Experience:

• Bachelor’s degree in Accounting, Finance, or a related field preferred.


• Minimum of 2 years of experience in accounts receivable, finance, or a similar role.


• Sage300, Service Fusion, Intacct