Program Assistant, SSS-ESL (PT)

Job Description

Job Description

We are seeking a Program Assistant who will report to the Director of the Student Support Services–ESL (SSS–ESL) Program. The Program Assistant is responsible for fulfilling clerical, accounting, technology, and event planning functions in support of the SSS–ESL Program’s daily operations.

This is a part–time, hourly position.

Example of Duties:

• Professionally greet and communicate with students, staff, visitors, and members of the public via telephone, electronic media, and in person to provide information regarding the SSS–ESL Program, College programs and services, activities, and policies.
• Perform data entry and operate computer software programs in use at the college; compose correspondence, documents, and workshop materials.
• Maintain Program database, file systems and records in electronic and hard copy formats.
• Maintain a log of all program expenditures, purchase requisitions, and supply inventory.
• Compile data and information for reports and analysis, including data verification and correction.
• Complete various tasks associated with Program event preparation.
• Develop Program promotional material for events and student outreach.
• Liaise with internal and external stakeholders on behalf of the Director as directed.
• Contact students as needed on behalf of the Director.
• Maintain staff and departmental calendars and schedules; schedule meetings and appointments with students, staff, and community stakeholders as directed.
• Train, schedule, and delegate administrative and programming duties to part–time office staff.
• Take minutes at staff and other college meetings as needed.
• Perform other duties as assigned by the Director.

Qualifications:

• High school diploma or GED required; Associate’s degree preferred.
• Minimum of one to two years of experience working in an educational setting.
• Must be highly proficient with Microsoft Office suite.
• Experience managing a database, especially Blumen and Colleague/Ellucian is a plus.
• Must be able to communicate effectively verbally, in writing, and in interpersonal relationships, as part of an administrative team.
• Must be very organized, detail oriented and maintain strict confidentiality and professionalism.
• Fluency in Spanish and experience working with ESL students is a plus.
• Ability to work some evenings and weekends, as program requires.

The completion of a background check will be required for the selected candidate.

Compensation: Compensation is determined by a variety of criteria, including but not limited to, previous relevant experience, education level, and certifications. The minimum hourly pay for this position is $17.

Benefits:

• New Jersey Sick Leave : Earn 1 hour of sick leave for every 30 hours worked with a maximum of 40 hours of leave per benefit year. (Eligible to use after successful completion of probationary period.)
• Employee Assistance Program provides free, confidential, limited counseling services, work-life assistance, legal and financial guidance.
• Commuter Benefits: Free parking access is provided on site. An optional Transit Pre-Tax Plan is available which allows employees to use pre-tax dollars to purchase eligible transit expenses.
• NJ Defined Contribution Retirement Program provides eligible members with a tax-sheltered, defined contribution retirement benefit, along with life insurance and long-term disability coverage. (Must meet eligibility requirements.)