Dental Office Coordinator

Are you a talented dental administrator ready to take the next step in your career? Do you thrive in a fast-paced, patient-focused environment where your organizational skills and leadership make a real impact?

Join our dynamic and supportive dental practice in North Jersey , where you’ll not only lead our front office team but also play a key role in creating an exceptional experience for every patient who walks through our doors.

This is more than just a job—it’s an opportunity to grow, lead, and shape your career in a practice that values innovation, collaboration, and excellence in patient care.

Key Responsibilities

Financial & Insurance Management

• Oversee accounts receivable, profit & loss statements, and daily financial operations.



• Manage insurance billing, claims attachments, eligibility verification, and appeals.



• Prepare accurate co-pay estimates, invoice patients, and coordinate payment arrangements.

Patient Accounts & Collections

• Collect patient co-pays and outstanding balances with professionalism and empathy.



• Set up and monitor patient payment plans.



• Proactively follow up on overdue accounts to ensure timely payments.

Patient Records & Compliance

• Maintain accurate and secure patient records in compliance with HIPAA.



• Organize and manage forms, consents, and post-operative documentation.

Customer Service & Communication

• Deliver exceptional, concierge-level service from first contact through post-treatment follow-up.



• Build lasting relationships with patients that drive satisfaction and retention.



• Manage communications via phone, text, and email with warmth and efficiency.



• Greet and assist patients in the office, ensuring comfort and seamless care.

Scheduling & Coordination

• Optimize scheduling to maximize efficiency and productivity.



• Manage patient acquisition, recalls, and follow-up appointments.



• Proactively fill open appointment slots to keep the schedule full and thriving.

Qualifications

• Prior experience in dental administration is required.



• Strong knowledge of dental terminology, coding, and procedures.



• Proficiency with Softdent and Dental Exchange (or similar software).



• Excellent multitasking, organizational, and communication skills.



• Ability to work both independently and as part of a high-performing team .

What We Offer

• A supportive, team-oriented environment where your contributions are valued.



• Clear opportunities for professional development and career growth .



• The chance to take ownership, lead, and make a real difference in a thriving dental practice.

👉 If you’re ready to bring your skills, energy, and passion to a practice that will invest in your future, we’d love to meet you. Apply today and take the next step in your dental career!

Compensation: $15.00 per hour

DENTIST OFFICE IN HAWTHORNE, NJ

At The Smile Spa of North Jersey LLC, we’re committed to providing exceptional dental care in a compassionate and friendly atmosphere. We focus on general oral health, cosmetic dentist work, periodontist and endodontist’s services, and much more.