Administrative Assistant

As an Administrative Assistant you’ll have the opportunity to provide administrative support for a project in a collaborative and fast-paced environment. This role will play an important part in helping the projects and finance team stay organized and operate efficiently. We're looking for someone who is adaptable, detail-oriented, and enjoys supporting teams to achieve shared goals. Excellent benefits and perks. 100% in office role

salary: $45,000 - $64,000 per year
shift: First
work hours: 8 AM - 5 PM
education: No Degree Required

Responsibilities

Supporting day-to-day operations by performing administrative tasks for
managers, departments, or teams.
• Administrative support of the project lifecycle from proposal opportunity through
contract set-up in our financial system. This will involve data entry, document
creation, document filing, communications both internally and externally.

• Keeping company financial system current via updating project structures, fees,
stages of project lifecycle. Enter and maintain client and contact information.
• Developing and maintaining customer-focused relationships with all
stakeholders.
• Answering main phone line and routing messages, supporting mail & courier
requests. Routing general company inquiries received.
• Registering on and maintaining vendor portals.
• Ensuring appropriate document control and compliance through filing,
composing, and editing documents and reports.
• Assist in preparation for trade shows.
• Arranging travel, hotel, and car reservations and preparing travel itineraries for
executives.
• Preparing office set-up for new hires, greeting new staff upon arrival and
participating in their general company orientation.
• Greeting visitors and answering their questions, directing them to meeting rooms,
and connecting them with employees. (if applicable).
• Accounts Receivable responsibilities include communications with clients and
internal staff, writing off unpaid interest, holding recurring A/R review meetings,
account analysis as needed by internal and external clients.

Skills

• Administrative Duties
• Organization
• Maintaining Calendars
• Problem Solving
• Handling Confidential Information
• Accounts Receivable
• Data Entry
• Project Management
• Working Independently
• Answering Phones
• Written Communication
• Microsoft Office
• Organizational Skills
• Delteck

Qualifications

• Years of experience: 3 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [email protected].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.