Executive Assistant

Our Opening and Your Responsibilities

Role/Purpose:

The Administrative Support Specialist provides essential support to senior leadership by managing complex calendars, coordinating meetings, and prioritizing time effectively. They develop professional presentations, perform advanced data analysis using Excel, and generate reports to aid strategic decisions. The role includes overseeing office management tasks, such as vendor coordination and supply management, while delivering comprehensive administrative support including correspondence, document preparation, expense processing, and travel arrangements. The specialist leads cross-departmental initiatives, manages SharePoint sites for enhanced collaboration, and acts as a liaison between leadership and stakeholders to ensure clear communication and timely task completion. Maintaining confidentiality and professionalism is a key aspect of this position.

Essential Duties and Responsibilities:

• Manage and coordinate complex calendars, appointments, and meetings for both the OHAUS General Manager and Head of Sales & Marketing, ensuring efficient prioritization and time management.
• Develop, design, and refine professional PowerPoint presentations to support leadership team meetings, sales initiatives, and internal communications.
• Perform advanced Excel data analysis and generate comprehensive reports to assist with strategic decision-making and performance tracking.
• Oversee office management duties including coordinating vendor relationships, managing office supplies, and maintaining an organized work environment.
• Provide comprehensive general administrative support such as managing correspondence, preparing documents, processing expense reports, and coordinating travel arrangements.
• Lead and support company-wide initiatives by collaborating across departments, tracking progress, and ensuring effective communication.
• Manage and maintain SharePoint sites related to both departments, ensuring up-to-date content, streamlined collaboration, and user accessibility.
• Serve as a liaison between leadership and internal/external stakeholders to facilitate communication and timely follow-up on critical tasks.
• Handle confidential information with discretion and maintain professionalism at all times.

What You Need to Succeed

Required Knowledge, Skills and Abilities

• Expertise in Microsoft Office Suite, particularly PowerPoint and Excel, with advanced skills in data analysis and presentation design.
• Experience managing SharePoint or similar content management systems.
• Strong organizational skills with the ability to multitask and manage competing priorities effectively.
• Strong written and verbal communication skills.
• Ability to work independently, exercise sound judgment, and collaborate effectively within a dynamic team environment.

Minimum Education / Experience Required:

• High School diploma or equivalent.
• Minimum of 5 years’ experience in senior administrative support or similar roles supporting executive leadership.

Our Offer to You

* Medical, dental and vision care coverage and a 401(k) savings plan with company matching - all starting on date of hire

* Tuition reimbursement, perks and discounts

* All the usual benefits such as paid time off, flexible spending, short-and long-term disability, basic life insurance, business travel insurance, Employee Assistance Program, and domestic partner benefits Parental and caregiver leave programs

* Global market strength and worldwide leadership in weighing

* An undisputed global leader in the weighing industry that manufactures reliable, full-featured yet easy-to-use balances and scales at an exceptional value

About Mettler Toledo

OHAUS Corporation, a subsidiary of Mettler Toledo, manufactures an extensive line of weighing products, laboratory equipment and analytical instruments that meet the weighing and measurement needs of virtually every industry. We are a global leader in the laboratory, industrial and education channels, as well as a host of specialty markets, including the food preparation, pharmacy and jewelry industries. An ISO 9001:2015 manufacturer, our products are precise, reliable and affordable, and backed by industry-leading customer support.

Equal Opportunity Employment

We are an equal opportunity employer and value diversity at our company. We give consideration for employment without regard to race, color, religion, sex, age, national origin, disability, sexual orientation, gender identity, genetic information, protected veteran status, or any other protected classification. If you would like more information about your EEO rights as an applicant under the law, please contact us at [email protected].

For those who prioritize precision, Mettler Toledo is precisely where you belong.