Front Desk Executive- Admin & Facilities

Front Desk Executive- Admin & Facilities
East Brunswick, NJ

Bright Vision Technologies is a forward-thinking software development company dedicated to building innovative solutions that help businesses automate and optimize their operations.
We leverage cutting-edge technologies to create scalable, secure, and user-friendly applications. As we continue to grow, we’re looking for a skilled Front-Desk Executive to join our dynamic team and contribute to our mission of transforming business processes through technology.

This is a fantastic opportunity to join an established and well-respected organization offering tremendous career growth potential.

Reports to: Admin Manager

POSITION OBJECTIVE
The Front Desk Executive (Part Time) is responsible for keeping the day to day operations of our office running smoothly.

DUTIES & RESPONSIBILITIES

Duties include but are not limited to:

• Attend to calls from Customer’s, Partner’s & Vendors incoming office phone calls
• Work in our office and support the CEO’s office and other Sales Team’s working out of the office on the day-to-day operations.
• Manage the Housekeeping, Security, Electronic & supplies required for the smooth functioning of the Office.
• Coordinating with landlord & other vendors for services
• Taking care of CEO travel, meetings at the office
• Invoice management & other requirements
• Keeping office clean, Guest management, F&B, taking care of all admin requirements of other US offices, in coordination with the local SPOC. Any other duties assigned by reporting manager.
• Partner with team members to identify process improvements to strengthen our capabilities as a team.
• Document business processes and standard operating procedures as requested.
• Handle phone, email, fax, and physical or (digital) postal mail inquiries and respond or document appropriately.
• Ensure all statutory compliances and requirements are followed based on Local requirements.
• Keep all equipment’s functional and operational and ensure proper AMC & Maintenance is covered for them.
• Other duties as requested.

INTERNAL CROSS WORKING RELATIONS (OTHER DEPARTMENTS):
Sales ,IT Infra, Finance, Legal and Procurement Teams

EXTERNAL WORKING RELATIONS:
Vendors, service providers, landlords and agencies

JOB REQUIREMENTS:

EDUCATION:

• Graduate/certificate in office administration or high school
• 2+ years’ experience as a Front Desk Assistant in a Company
• Experience answering phones, managing office administration
• Familiarity with Gmail, Google documents and Microsoft Office Suite, including Word, Excel, etc.

COMPETENCY / SKILLS REQUIREMENTS:

• Knowledge of running a front desk operation in a Company .Experience in hospitality preferred
• Execution orientation & agile
• Good Communication skills & writing skills
• Presentation skills
• Interpersonal skills
• Decision Making & Conflict Management
• People management

Would you like to know more about this opportunity? For immediate consideration, please send your resume directly to [email protected] 

At BVTeck, we are committed to providing equal employment opportunities and fostering an inclusive work environment. We encourage applications from all qualified individuals regardless of race, ethnicity, religion, gender identity, sexual orientation, age, disability, or any other protected status. If you require accommodations during the recruitment process, please let us know.

Position offered by “No Fee agency.”

Equal Employment Opportunity (EEO) Statement

Bright Vision Technologies (BV Teck) is committed to equal employment opportunity (EEO) for all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, veteran status, or any other protected status as defined by applicable federal, state, or local laws. This commitment extends to all aspects of employment, including recruitment, hiring, training, compensation, promotion, transfer, leaves of absence, termination, layoffs, and recall.

BV Teck expressly prohibits any form of workplace harassment or discrimination. Any improper interference with employees' ability to perform their job duties may result in disciplinary action up to and including termination of employment.