Executive Administrator

RIGHTSTONE IS HIRING! We are seeking an experienced Executive Administrator to support multiple Senior Leaders, including VPs and above. You will be joining our team in Hackettstown, NJ for a 6 month contract (temp only) with $26/hr pay. This mid-level assignment requires a highly organized, proactive professional capable of managing complex administrative tasks in a fast-paced, global environment. The successful candidate will act as a trusted partner, gatekeeper, and facilitator, ensuring the smooth execution of daily operations and executive priorities. APPLY NOW!

Schedule: Monday–Friday, 8:30 AM – 5:00 PM

What You’ll Do:

• Provide comprehensive executive support, including calendar management, scheduling meetings, and prioritizing tasks.
• Act as a gatekeeper for incoming requests, calls, and emails, handling sensitive and confidential information with discretion.
• Plan, coordinate, and execute complex domestic and international travel arrangements.
• Prepare and process expense reports using Concur or similar systems.
• Assist with visa applications and related documentation for Senior Leaders and LT executives.
• Organize internal and external meetings, including global time zone coordination, video/audio conferencing, catering, and logistics.
• Draft, proof, and format documents, reports, presentations, and correspondence.
• Provide event support and coordinate work overflow with the Executive Coordinator Team Lead.
• Build strong relationships with executives, internal staff, clients, and stakeholders.
• Complete other administrative duties as needed to support business operations.

What we’re looking for:

• Bachelor’s degree preferred or equivalent combination of education and experience.
• Minimum of 8 years’ experience supporting senior-level executives in a large, matrixed organization.
• Exceptional organizational, analytical, and problem-solving skills.
• Strong interpersonal, verbal, and written communication skills.
• Proven ability to manage multiple priorities and adapt to changing demands in a high-pressure environment.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneNote), SharePoint, and Internet research.
• Experience with travel and expense systems (e.g., Concur).
• Demonstrated conflict management and customer service skills.
• Ability to work independently while contributing as a collaborative team member.
• Experience planning and coordinating complex domestic and international meetings.

RightStone is a strategic partner that works with our clients to place the highest caliber of talent for a wide range of industries and skill sets. For over 23 years RightStone has assisted organizations in attracting, recruiting, and placing qualified candidates quickly for contract, contract to hire, and direct hire opportunities. The right candidates are the most critical aspect of who RightStone is. If you are that candidate, we are interested in speaking with you!

RightStone is an equal opportunity employer and prohibits unlawful discrimination based on race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, sex, genetic information, sexual orientation, military and veteran status or any other consideration made unlawful by federal, state, or local laws.

RightStone is committed to compliance with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in Company operations and prohibits unlawful discrimination by any employee of the Company, including supervisors, coworkers, independent contractors and other third parties.