Executive Assistant and Office Manager
- Ensure the office remains organized, well-stocked, and always welcoming for current and new employees.
- Coordinate with Operations team in Switzerland to support hiring, legal and administrative processes.
- Coordinate with vendors and service providers for supplies, deliveries, and small maintenance needs, and help implement initiatives that improve the workplace experience
- Assist with onboarding process by preparing welcome kits and helping new hires settle in. Provide friendly, day-to-day support to employees and address admin and office-related requests
- Support the smooth execution of internal meetings, team events and external, customer & partners events (logistics, setup, catering, materials).
- Coordinate online and onsite meetings with US leadership, by managing calendars. Support in meetings and preparation when required.
- Some initial experience in administration, hospitality, or office operations is a plus but not necessary.
- Strong organizational skills, attention to detail, and the ability to multitask effectively
- At ease with meetings- IT set-up
- Flexible, adaptable, and proactive with a hands-on attitude
- Reliable, service-oriented, and a true team player
- Comfortable in a dynamic and fast-paced environment
- Proficient in common office tools (e.g., MS Office Suite, Slack)
- Fluent in English.
- Develop professionally alongside talented colleagues who share knowledge freely and support one another.
- Thrive in a collaborative, multicultural environment where your work is visible and recognized.
- Balance life and work with a hybrid model and flexible hours—we care about results, not rigid schedules.
- Enjoy 25 days of paid vacations per year, healthcare 100% offered by the company (medical/vision/dental), 401K matching
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