Studio Coordinator

About 7 Layer Studio

7 Layer Studio is a creative agency delivering strategy and design for ambitious brands. We are woman-owned and operated, New Jersey–based, and collaborative by nature.

We are people and culture first, powered by passion and positivity, and believe great work comes from clear communication, strong systems, and mutual respect.

The Role

We’re looking for a part-time Studio Coordinator to support the day-to-day flow of projects. This role is ideal for someone who thrives on structure, enjoys keeping things moving, and loves to look at the big picture, while also being deep in the details in a creative studio environment.

You’ll work closely with the Creative Director and Lead Designer to ensure projects are organized, timelines are working, and communication is clear both internally and with clients. As a small studio, this role also requires a willingness to wear multiple hats and jump in where needed to support both the team and the day-to-day functioning of the studio.

This is an in-person role, with light availability on remote days as needed for continuity.

Responsibilities

Project Management & Systems

• Manage projects in Google Drive and Teamwork, including project set-up, continuous overseeing of tasks, timelines, milestones, and project wrap-up and archiving.
• Track deadlines, deliverables, feedback, and dependencies across active projects
• Keep project plans accurate and up to date
• Flag risks, bottlenecks, or timeline issues early
• Help track billable staff hours

Communication & Coordination

• Lead internal project meetings and check-ins
• Support project point person in preparing for client meetings and being the key point of contact for logistics, timelines, and next steps
• Coordinate schedules, reviews, and project touchpoints internally and with clients
• As needed, support Creative Director with inbox and calendar management

Client & Vendor Support

• Be the primary point of contact for clients
• Coordinate with freelancers or vendors when needed

Studio Organization

• Maintain shared folders, documentation, and file organization
• Support client onboarding and offboarding tasks

Why This Role

This is an ongoing part-time role for someone who enjoys being deeply involved in how a studio runs day to day. You’ll play a key role in keeping projects on track, supporting the team, and creating a calm, organized working environment.

Requirements

Who You Are

• You have 2–5 years of experience in a creative agency, design studio, or similar environment in an administrative or project coordinator role
• You’re highly organized, proactive, and detail-oriented
• You communicate clearly, confidently, and professionally
• You’re comfortable leading meetings and managing conversations with clients and teammates
• You can juggle multiple timelines and priorities without losing sight of the details
• You’re familiar with project management tools like Teamwork
• You take pride in keeping a shared workspace organized, stocked, and running smoothly

Benefits

Compensation & Hours

This is a part-time, in-person role with an annual salary of $40,000. The schedule includes three in-studio days per week (9:00am–5:00pm), with light remote check-ins (1–3 hours total) on other weekdays as needed.

Growth & Flexibility

As a small studio, this role has room to flex based on the strengths and interests of the person we hire. While the core responsibilities outlined above will remain consistent, there may be opportunities over time to take on additional areas such as social media, writing, bookkeeping, PR, or other studio needs depending on experience, interest, and capacity.

Employment Structure

Following the trial period of 60 days as an independent contractor, this role will transition to a part-time W-2 position and will be eligible for paid time off, sick time, floating holiday, and paid holidays on a pro-rated basis, aligned with the studio’s existing policies.