Finance Manager Assistant/Admin Assistant

Job Description

Job Description

Tom's Ford is seeking a Finance Manager Assistant/Admin Assistant to support our finance department and dealership office operations. This role combines administrative support with finance-related tasks, helping keep deals, paperwork, and daily office functions running smoothly.

Responsibilities

• Assist the Finance Manager with deal paperwork, contracts, and documentation for vehicle sales
• Prepare, organize, and file finance and title paperwork accurately and on time
• Communicate with lenders, customers, and sales staff to track deal status and follow up on missing documents
• Maintain accurate records for financing, warranties, and insurance products
• Support day-to-day office administration: scheduling, correspondence, data entry, and filing
• Answer phones and greet customers/vendors as needed
• Assist with compliance documentation and audits as required
• Be able to be a backup finance and do deals when needed
• Present financing and insurance options to customers after the sale, including extended warranties, GAP insurance, and other F&I products
• Maintain accurate records and reporting for all finance transactions
• Ensure all finance and insurance paperwork is complete, accurate, and compliant with federal, state, and dealership regulations

Qualifications

• 2+ years of experience in an administrative, office support, or finance/admin role (automotive experience a plus)
• Strong organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to multitask and prioritize in a fast-paced environment
• High school diploma required; some college coursework in business, finance, or accounting preferred
• Good with technology
• Excellent appearance, verbal/written communication, strong presentation skills
• Outgoing personality with expertise at developing relationships (i.e., a “people person")
• All Applicants Must Pass Pre-employment Testing to Include Background Checks. We Are an Equal Opportunity Employer (Eoe)

What We Offer

• Competitive hourly pay plus commission/bonus structure
• This Position May Be Eligible for Medical/Dental/Vision Insurance, Life Insurance, 401k and Ancillary Insurance Depending upon the Terms of Each Plan
• 401(k) with company match
• Paid time off
• Opportunities for growth within the dealership
• Life Insurance, company paid
• Employee vehicle purchase discounts
• Collaborative, Team Environment