Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support a busy organization in Monmouth County New Jersey. This Long-term Contract opportunity is ideal for someone who can manage invoice processing, vendor follow-up, and payment research in a high-volume setting. The role requires strong accuracy, sound judgment, and the ability to communicate effectively across teams while keeping accounts payable activities organized and on schedule.

Responsibilities:

• Review and resolve invoice discrepancies through the payables workflow to ensure timely processing.

• Match parts-related invoices against supporting purchase documentation and identify exceptions for follow-up.

• Address questions from vendors and internal stakeholders regarding payment status, invoice details, and account activity.

• Reconcile supplier statements by comparing open items, researching variances, and coordinating corrections when needed.

• Audit employee expense submissions for policy compliance, coding accuracy, and proper documentation.

• Validate vendor banking updates, maintain accurate records, and log changes in accordance with internal controls.

• Investigate aged or uncashed payments, including checks and virtual card transactions, and assist with resolution.

• Upload invoice allocation data accurately to support correct expense distribution and financial reporting.

• Contribute to additional accounts payable tasks and related administrative duties as business needs require.

• 2+ years of hands-on accounts payable experience in a high volume setting is preferred.

• Background working in a high-volume, deadline-driven environment.

• Strong analytical thinking with the ability to research issues and determine appropriate next steps.

• Excellent attention to detail and a consistent focus on accuracy.

• Effective organizational and time management skills with the ability to handle multiple priorities.

• Clear verbal and written communication skills, along with strong listening abilities.

• Ability to collaborate well with others while independently managing assigned responsibilities.

• Advanced Excel skills, including functions such as pivot tables, along with experience using Oracle and invoice coding processes.