Chief of Staff
Location: Parsippany, NJ Mission of the Role:
Multiply the CEO’s effectiveness by driving clarity, structure, and execution across OLI’s highest-leverage initiatives. Serve as a trusted partner, problem-solver, and operator who ensures the CEO and leadership team stay focused on the work that matters most. Prioritize getting things done, including executing on tasks the CEO is responsible for. About OLI:
Leaders in Chemistry Solutions OLI is a global leader in software development, specializing in complex chemical phenomena. Our process modeling solutions have transformed problem-solving for over 500 enterprises and academic institutions across 35+ countries. We drive innovation and sustainability, leading industrial digital transformation with technologies like real-time chemistry insights, automated systems, and cloud-based analytics. The Story: Why This Role Matters:
OLI is a fast-growing software company solving complex chemistry problems for industry. Our predictive software helps the world’s most advanced manufacturers and energy companies design safer plants, reduce waste, and innovate faster. We’ve grown quickly and are rolling out a refreshed global brand while expanding into enterprise-scale opportunities.
We’re hiring a Chief of Staff to work directly with the CEO as an integrator, problem-solver, and operator. This role is about leverage: keeping the CEO focused on the most important work while ensuring critical initiatives move forward with clarity and momentum.
You’ll work closely with the CEO in the space between strategy and execution - helping to frame decisions for the leadership team, and then diving deep into projects yourself. It’s a jack-of-all-trades seat at the table that will expose you to the full scope of running and scaling a vertical SaaS company. Key Responsibilities:
CEO Partnership & Prioritization
- Translate the CEO’s priorities into actionable plans with clear owners, milestones, and outcomes.
- Anticipate obstacles, propose solutions, and keep initiatives moving with limited CEO involvement.
- Prepare high-quality materials for executive communications, including decks for internal and external audiences.
- Lead execution of ad hoc projects that would otherwise distract the CEO.
- Strengthen the finance and operations function by proving operational support for key initiatives
- Drive high-quality agendas, outputs, and accountability for executive team meetings, offsites and quarterly planning.
- Support quarterly/annual planning, ensuring initiatives align with OLI’s North Star, BHAG, and Winning Moves.
- Turn ambiguous ideas into structured, actionable projects with clear metrics.
- Partner with the CEO on brand rollout, storytelling (both social-media and in-person), and adoption.
- Draft crisp presentations, memos, and external decks.
- Drive media outreach for editorials and speaking engagements for CEO
- Act as connective tissue between departments, ensuring alignment and no dropped balls.
- Dive into projects spanning finance, operations or commercial.
- CEO Leverage: ≥80% of CEO’s time focused on top-priority work.
- Strategic Initiatives: 90% of CEO-sponsored projects delivered on time with defined outcomes.
- Operating Rhythm: Leadership meetings consistently produce decisions, clear action owners, and >90% follow-through.
- Brand Rollout: All CEO brand deliverables (presentations, comms, external speaking) are “decision-ready” with minimal re-work.
- Cross-Functional Impact: Measurable improvements in 2–3 high-leverage projects where the Chief of Staff plays a lead role.
- Leadership Feedback: Positive executive team feedback (≥+50 NPS equivalent) on the role’s value in clarity, focus, and execution.
- CEO Quarterly Rating: Achieve at least a 4 out of 5 every quarter.
- 5–10 years in a high-performance environment (consulting, strategy/ops, Chief of Staff, or equivalent).
- Proven track record of driving cross-functional initiatives from concept to execution.
- Strong analytical, problem-solving, and storytelling skills.
- High discretion and comfort working directly with executives and boards.
- Excellent communicator, able to translate complexity into clarity.
- Execution & Results Orientation – Bias toward action; able to take ambiguous projects and deliver measurable outcomes.
- AI Competency - Able to leverage AI effectively to solve problems; understand the types of problems that benefit from automation vs LLM vs agentic AI.
- Problem Solving & Critical Thinking – Structures messy challenges into clear frameworks and actionable solutions.
- Communication – Writes and presents with clarity; uses storytelling to create compelling narratives.
- Business Acumen – Learns OLI’s model and customers deeply enough to connect dots across functions.
- Adaptability & Resilience – Thrives in shifting priorities and fast-moving environments.
- Judgment & Discretion – Handles sensitive information with trustworthiness and sound decision-making.
- Collaboration – Works seamlessly with executives, managers, and external partners to drive alignment.
- A chance to be part of a visionary company that is solving complex global challenges.
- A collaborative and dynamic work environment where innovation is at the heart of what we do.
- Competitive compensation package, including incentives and bonuses based on performance.
- Opportunities for personal and professional growth.
OLI Systems is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all.
Applicants will be evaluated through a structured, rubric-based interview process to ensure consistency and fairness. OLI supports equitable career progression. Advancement decisions are guided by consistent evaluation criteria and regular performance conversations.
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