Executive Administrative Coordinator

Job Description

Job Description

Benefits:

• 401(k)
• Health insurance
• Opportunity for advancement
• Training & development
• 401(k) matching

Executive Administrative Coordinator

• Location : Clifton, NJ
• Full-Time
• $25-$35/hour

About Realty ONE Group NJ

At Realty ONE Group NJ, were a family of equals who are proud of what were building together. Our success comes from a culture where everyONE has a voice, where positivity fuels collaboration, and where we celebrate creating WOW experiences.

Be a part of the fastest growing Real Estate Franchise in the State of NJ. With over 16 locations throughout the state and over 2,000 professionals. We are looking to expand.

About the Role

Were searching for a driven, dependable Executive Administrative Coordinator to be the heartbeat of our fast-growing organization. This is an exciting opportunity to work side-by-side with our Regional Owner/Broker and executive team while playing a hands-on role in the business's momentum and success.

Youll be the ultimate go-to personthe one who keeps everything moving, anticipates needs before they arise, and helps leadership stay focused on big-picture growth. From coordinating priorities to jumping in wherever support is needed, youll be at the center of the action in a high-energy, team-first environment where no two days are the same.

If youre highly organized, thrive under pressure, love being relied on, and get energized by helping a growing team win, this role offers the chance to make a real impact and grow alongside a dynamic leadership team.

What Youll Do:

• Supporting daily operations and team needs.
• Manage calendars, emails, phone calls, and meetings for the Regional Broker Owner with efficiency and precision.
• Coordinate meetings between the Broker, clients, and agents, ensuring seamless communication and preparation.
• Prepare professional reports, emails, phone calls, reports, and correspondence for internal and external use.
• Handle confidential information, contracts, and documentation with discretion.
• Attend staff meetings and actively contribute ideas to improve workflow and team collaboration.
• Make outbound calls to prospective and existing agents to support recruitment, engagement, and growth.
• Compile and maintain team reports, tracking performance and operational metrics.

- Professional Qualifications Executive Administrative Coordinator

Education & Certifications:

• Bachelors degree preferred in Business Administration, or a related field.
• Professional certifications (e.g., Certified Administrative Professional, Real Estate License) are a plus.

Technical Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with real estate management software (e.g., MLS, Zipforms, Skyslope) is highly desirable.
• Strong typing, data entry, and document management skills.

Administrative & Organizational Skills:

• Exceptional organizational, time management, and multitasking abilities.
• Ability to manage calendars, coordinate meetings, and organize regional office operations.
• Strong attention to detail and accuracy in preparing reports, presentations, and correspondence.

Communication & Interpersonal Skills:

• Excellent verbal and written communication skills; professional and polished demeanor.
• Ability to interact effectively with internal teams, clients, and vendors at all levels.

Professional Conduct:

• Ability to handle confidential and sensitive information with discretion.
• Self-motivated, proactive, and adaptable to a fast-paced real estate environment.
• Strong analytical and critical thinking skills to support executive decision-making.

Schedule & Compensation:

• Schedule: 8-hour shift, Monday to Friday (Day shift)
• Location: In-person, Clifton, NJ
• Competitive Compensation

Join Realty ONE Group NJ Where Your Success Comes First!

At Realty ONE Group NJ , were redefining real estate. Our Untraditional approach creates a supportive, empowering culture that helps you succeed personally and professionally.

Why Youll Love Working With Us:

• 100% Commission Model Keep more of what you earn and reinvest in your business.

• Full-Service Creative Support Access in-house marketing, branding, social media, recruiting, and digital tools to grow your career.

• Collaborative Coolture Work alongside a team that celebrates your wins and helps you reach your full potential.

At Realty ONE Group NJ, your success is our success. Together, were building something extraordinary.

How to Apply

Submit your application today and tell us:

• Why youd be a great fit for this role
• An accomplishment youre most proud of in your career
• What excites you about joining Realty ONE Group

Apply now and become part of the ONE family!