HRIS Coordinator

Women of the Vine & Spirits

Elizabeth, NJ

Company
Allied Beverage Group, LLC
Location
Elizabeth, NJ
Other
Other
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Join the team at New Jersey's largest wine and spirits distributor! At Allied Beverage Group, we're proud of our dynamic, family-based culture and our role in keeping the beverage industry moving. If you're looking for a great company with great people-this is the place to be!
Overview
The HRIS Coordinator supports the daily administration and data accuracy of key HR systems including ADP Workforce Now, Cornerstone, PayFactors, and the Cheers! Recognition Portal. This position ensures employee data, job changes, and compensation updates are processed accurately and on time. The Coordinator assists with system audits, compliance reporting (EEO-1 and unemployment claims), and the creation of standard HR reports such as census and ad-hoc data requests. They also maintain employee records, process rate and status changes, and provide system support for onboarding, performance, and training programs. The role provides essential administrative and technical support to HR leadership, helping coordinate data entry, troubleshoot system issues, and ensure smooth HR process execution. The HRIS Coordinator also assists with employee inquiries, milestone recognition orders, and engagement program tracking. Success in this role requires accuracy, confidentiality, and strong organizational and Excel skills. The ideal candidate is detail-oriented, dependable, and comfortable managing recurring system tasks in a fast-paced, collaborative environment.
Responsibilities
ADP System Administration
PAF Administration - obtaining documents, verifying accuracy, inputting new hires, status changes and terminations into ADP, and filing documents on ADP Cloud
Maintaining the quality and consistency of the HRIS database
Continuous upkeep of the HRIS system includes processing all new hire information, terminations, status changes, and personal information changes
Notifying "need to know" associates and IT of Status Changes
Developing and Running reports as needed in ADP
Monthly audits to ensure data accuracy
Assisting in the creation/updating of Job Codes, Departments, Job Titles, Business Units, etc.
Determining seniority dates based on past employment
Training on new modules and system updates
Troubleshooting, analyzing, detecting, identifying, and correcting technical issues and deficiencies
Coordinating meetings with vendors to resolve issues with systems
Updating the HRIS homepage to reflect new programs, benefits, links, etc.
Assisting Associates with ADP registration
Ensuring that all compensation changes are entered into HRIS system and communicated to payroll in a timely manner
Entering union contract wage changes and annual increases
HR System Administration
Cornerstone Portal
Manage Cornerstone's performance portal, learning portal, development plans, annual performance reviews, and compliance curriculums
Oversee the monthly changes to the course catalog, specifically for courses that relate to ABG's compliance curriculums
Assisting HR Director with performance reviews and general system administration
Assist Associates with troubleshooting - Maintain Cornerstone homepage aesthetics
MTM Recognition Portal
Ensuring that all seniority dates in HRIS system are correct in order for anniversary gifts to be distributed at the correct time
Adjust seniority dates for rehired Associates
Performing regular catalog refreshes, ordering retirement gifts, and reviewing/submitting monthly invoices
Tech Support, Research and Development
Provide tech support and troubleshooting for ADP, Cornerstone, and MTM Recognition Portal
Reach out to vendors for new software demos
Run budget comparison reports for potential software partnerships
Meet with ELT and present new software, budget analyses, and obtain approvals
Recommend vendors to HR Director and VP, People & Organizational Development
Tutorial Development
Assist HR Director with developing tutorials for various systems to provide further support to Associates
HR Assistance Responsibilities
Executive Assistance
Assist VP, People & Organizational Development with scheduling meetings, answering phone calls, booking rooms, etc.
Monitor and distribute department mail
Recruitment
Assist with scheduling interviews and assessments when needed
HR Events and Retention Efforts
Leading and assisting in planning events for the company
Contacting vendors and pricing out supplies
Advertising events and tracking RSVPs
Coordinating "day-of" activities
Qualifications
Bachelor's Degree or equivalent experience
3-5 years of experience in a similar role preferred
Proficient with HRIS system (experience with ADP)
Experience with Cornerstone and other cloud-based platforms
Advanced proficiency with Microsoft Excel
Experience with Customer Service & Training Others
General HR knowledge and experience
Strong interpersonal skills, focused on continuous improvement
Ability to handle multiple priorities under pressure and set task priority
Ability to work well with others in a team setting
Highly detail oriented, organized, and quality conscience
Ability to grasp complex system workflows
Preferred SHRM-CP and/or PHR certified
Compensation And Benefits
The anticipated salary range for this position is $34-$38 per hour, depending on qualifications such as experience, education, and skillset.
In addition to salary, this role may be eligible for a discretionary bonus and offers a comprehensive benefits package including Medical, Dental, Vision, 401K plan with company match, Life Insurance, Long Term Disability, Flexible Spending Account, Employee Assistance Program, Pet Insurance Plan and more.
Why You Will Love Allied Beverage Group
Industry Leader - We are New Jersey's Largest Wine and Spirits Distributor
Culture - We may be a big corporation, but we are still family owned and we like to think that influences our work environment. We promote a culture based on trust, respect and collaboration
State of the Art Facility - We opened a brand-new corporate office and distribution center in Elizabeth, NJ in 2019
Your Continued Growth - Our company encourages our employees to reach high, live up to their potential, and advance in their careers. We offer over 9,000 professional development courses that employees can take at any time
Competitive Pay and Quality Benefits - Allied Beverage Group offers competitive pay commensurate with experience along with a comprehensive benefits package
Allied Perks! - Associate recognition, discounts with several vendors and more
The Company is dedicated to ensuring a safe and secure environment for our team members and visitors. To assist in achieving that goal, we conduct a drug and background check for all new team members post-offer and prior to the start of employment. The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.
Allied Beverage Group participates in the E-Verify program to confirm employment eligibility of all new hires in the United States.
EEO and AI Disclosure Statement
Allied Beverage Group is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, genetic information, or any other legally protected characteristics.
As part of our recruitment process, Allied Beverage Group uses artificial intelligence (AI) tools to support the initial review of applications. These tools are designed to assist our recruiters in identifying qualifications and experience that align with the requirements of each role. The tools do not make hiring decisions. All final decisions are made by our recruitment team and hiring managers.
We are committed to fair and equitable hiring practices. If you have questions about this process or need an accommodation, please contact Human Resources.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
Apply

Posted 2025-10-15

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