Administrative Assistant 3
Roles & Responsibilities
- Manage calendars, schedule meetings, and prepare agendas for multiple VPs
- Ensure meetings are well-organized with materials delivered on time
- Use approved AI tools (Copilot-style) to draft summaries, communications, and documents
- Develop reusable AI prompts to drive consistency and efficiency
- Identify patterns, risks, and opportunities across VP priorities using AI
- Maintain structured folders, templates, and version control in Teams/SharePoint
- Coordinate cross-functional initiatives and track action items to completion
- Escalate risks when necessary; improve speed and quality of deliverables
Experience Required
- 8+ years of overall professional experience (per role level)
- 1–3 years specifically in executive assistant, administrative, or marketing coordination roles
- Experience supporting senior leaders in a global, matrixed environment is a plus
Skills & Certifications
- Practical experience using AI tools (Copilot-style) for productivity and content quality
- Strong executive communication - written and verbal
- Executive calendar/agenda management across multiple senior leaders
- Structured thinking and high attention to detail
- Proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, SharePoint)
- Organizational and prioritization skills; ability to manage multiple requests under pressure
- Nice to have: change management/coordination, project management, training & adoption support
Eligibilities & qualifications
- Bachelor\'s degree preferred (business, marketing, communications, or related); equivalent experience considered
- Ability to work onsite 5 days/week in Franklin Lakes, NJ
- Disciplined, well-organized approach to managing files and materials
- No drug screening required
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