Office Coordinator

Job Description

Job Description

Salary: $19.00 - $21.00/hour

Job Title: Office Coordinator

We are growing! Claims Resolution Corporation, Inc., located in Galloway, New Jersey,is a full-service, multi-line claims management provider, including Workers Compensation, General Liability, Auto Liability, Professional, and Property claims administration services. Our client-focused, ethical, and relationship-based team members are the heart of our vision to be thebest third-party administrator (TPA). If you are eager to collaborate within a diverse team, embrace challenges, and continue to develop your skills, then Claims Resolution Corporation, Inc. may be the place for you. We offer a career-oriented environment that values your contributions and encourages you to grow.

Position Summary:
We are seeking a professional and highly organized Office Coordinator to serve as the first point of contact for visitors and callers, while ensuring the smooth day-to-day operations of the office. This role requires a dependable individual with excellent communication skills, strong attention to detail, and the ability to adapt to a wide variety of responsibilities. The Office Coordinator will support multiple departments and play an integral role in maintaining a positive, efficient, and professional office environment.

Key Responsibilities:

• Manage all incoming and outgoing mail, including opening, date stamping, uploading, distributing, and preparing mailings and packages.
• Index and organize correspondence for proper tracking and recordkeeping.
• Answer and direct incoming calls through the main phone line; respond to general information requests.
• Maintain and update office calendars to support scheduling needs.
• Monitor and maintain office supplies and ensure the office remains tidy and organized.
• Coordinate office meetings, including arranging logistics, ordering meals, and preparing meeting spaces.
• Plan and organize office events and celebrations.
• Provide onboarding support to Human Resources for new employees.
• Offer general office and administrative support as needed across departments.

Qualifications & Competencies:

• Prior experience in an office coordinator, administrative assistant, or front desk role preferred.
• Strong organizational skills and ability to manage multiple priorities in a fast-paced environment.
• Excellent verbal and written communication skills with a professional and welcoming demeanor.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and general office systems.
• Dependable, adaptable, and proactive in anticipating office needs.

Physical Requirements:

• Prolonged periods of sitting and working at a computer
• Must be able to lift 20 pounds

Employee Benefits:

We offer a comprehensive benefits package, including:

• Paid time off
• Medical, dental, and vision insurance
• 401(k)
• HRA & FSA
• Group life, STD, and LTD insurance, and more!

Claims Resolution Corporation, Inc. is an Equal Opportunity Employer, providing employment opportunities to all qualified individuals regardless of race, creed, color, sex, sexual orientation, religion, national origin, age, disability, or any other basis prohibited by law.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.